Festival Coordinator, Recruiting

Sundance Co; Boulder (CO); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid sick leave and Institute holidays

Employee assistance program

Employee Wellness Initiatives

Sundance Film Festival passes andbenef

Job summary

Sundance Institute in Boulder, CO is seeking a Festival Coordinator, Recruiting, to drive full-cycle recruitment for the annual Sundance Film Festival, serving as the first contact for prospective employees and new hires. The role emphasizes an inclusive hiring approach and onboarding excellence.

This temporary, full-time position runs Sept 2, 2026 through Feb 12, 2027 and requires proximity to Boulder. You will coordinate onboarding, HRIS data, trainings, and compliance, while fostering

Qualifications

• 1-2 years of related work experience in HR, people operations, recruiting, or similar experience.
• Excellent verbal, written, and interpersonal communication skills to work with a variety of individuals.
• Ability to maintain confidential information.
• Excellent time management and organizational skills.
• Strong attention to detail and accuracy.
• Proficiency in Google and Microsoft Office applications.
• Commitment to Diversity, Equity, and Inclusion (DEI).
• Legal authorization to work in the United States.

Responsibilities

• Drive the full cycle recruitment process, including sourcing, assessing, and interviewing while fostering strong candidate relationships through all communications.
• Collaborate with Institute departments to recruit qualified candidates by guiding and consulting on recruitment processes.
• Ensure job descriptions are aligned to job titles, clearly written, legally compliant, and inclusive to attract top talent.
• Support new hire communications, onboarding and offboarding, HRIS data entry and record updates.
• Ensure compliance with federal, state and local requirements and Institute guidelines.
• Generate and issue new hire paperwork as well as pay increases and extensions for current employees, keeping stakeholders updated.
• Coordinate trainings through the learning management system and organize orientations with Technology support.
• Assist in offboarding and performance review procedures for seasonal Festival employees.
• Contribute to end of assignment surveys for seasonal staff and communicate results.
• Provide administrative support to the department, including scheduling meetings and drafting correspondences.
• Manage the HR department inbox with timely responses and routing.
• Serve as a department point of contact for internal inquiries and guide Sundance employees on processes.
• Support the Volunteer Resources sub-department as needed.

Skills

Recruiting

Sourcing

Interviewing

Candidate relations

Communication

Confidentiality

Time management

Organization

DEI commitment

Google

Office apps

Tools

HRIS

Job description

The Festival Coordinator, Recruiting, is charged with facilitating the recruitment and hiring process for Sundance Institute employees, in order to help bring the annual Sundance Film Festival to life. The Coordinator will also serve as a first point of contact for prospective employees and new hires, representing the Institute, facilitating onboarding, and helping to create a positive and inclusive employee experience.

Working closely under the Manager, Talent, the Coordinator must be committed to growing and empowering a more inclusive community within our organization through equitable hiring practices that support the Institute's initiatives and goals.

This temporary position works full time (40 hours per week) from Wednesday, September 2, 2026 to Friday, February 12, 2027 and must be based within a commutable distance to Boulder, CO.

Top priorities include but are not limited to…

• Driving the full cycle recruitment process, including sourcing, assessing, and interviewing all while fostering strong candidate relationships through all communications.
• Working collaboratively with Institute departments to recruit qualified candidates by guiding and consulting on recruitment processes
• Ensuring job descriptions are aligned to job titles, clearly written, legally compliant, and inclusive to attract top talent.
• Supporting new hire communications, onboarding and offboarding, entering and updating records within our Human Resources Information System (HRIS).
• Ensuring compliance with federal, state, and local requirements and laws and that Institute recruitment and selection guidelines are followed.
• Generating and issuing new hire paperwork as well as pay increases and extensions for current employees, ensuring stakeholders are updated with relevant changes.
• Facilitating required trainings through our learning management system, scheduling and administering employee and intern orientations, including organizing and presenting materials, fielding questions, and partnering with the Technology team to ensure new users receive technology training.
• Supporting in the implementation of offboarding and performance review procedures for seasonal Festival employees.
• Supporting in the creation and facilitating the annual end of assignment survey for seasonal Festival employees, including answering employee questions, troubleshooting problems, and issuing reminders.
• Providing administrative support to the department, including scheduling meetings, ensuring timelines are met, conducting follow ups, and drafting department correspondences.
• Supporting management of the HR department inbox, including providing timely and accurate responses to answer questions and route needs.
• Acting as a department point of contact for internal inquiries, providing guidance to Sundance employees by answering or directing their questions and detailing department processes.
• Providing support to the Volunteer Resources sub-department as needed.

You have the following direct or transferable skill sets:

• 1-2 years of related work experience in HR, people operations, recruiting, or similar experience.
• Excellent verbal, written, and interpersonal communication skills to work with a variety of individuals.
• Ability to maintain confidential information.
• Excellent time management and organizational skills.
• Strong attention to detail and accuracy.
• Proficiency in Google and Microsoft Office applications.
• Commitment to Diversity, Equity, and Inclusion (DEI).
• Legal authorization to work in the United States.

You will be successful in this role if you...

• Drive inclusive recruitment processes that are legal and apply best practices to ensure equitable hiring.
• Cultivate strong internal and external relationships with candidates, volunteers, and community organizations, through all forms of communication.
• Conduct new hire onboarding that is informative, engaging, and builds passion and excitement for the Institute’s mission and programs.

In addition to an hourly pay of $22.25, this position* is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)