Fertility Clinic Patient Care Coordinator

CCRM Fertility; Vienna (VA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

PTO and holidays

Medical/Dental/Vision Insurance

Health benefits to start first day of/

401(k) Plan with Company Match

Life Insurance

EAP

Short-Term Disability

Flexible spending accounts

Health Savings Account

Paid Family Medical Leave

Professional Development

Bonus Potential

Overtime pay

Holiday Differential Pay

Job summary

CCRM Fertility is seeking a Patient Care Coordinator in Vienna, VA. This full-time role supports the clinical team by coordinating patient care, expenses, and administrative needs.

You will work closely with RN staff to implement patient plans, audit consents, and ensure timely lab work and documentation, contributing to a smooth patient journey. The ideal candidate has a high school diploma, Medical Assistant certification (or equivalent), and preferably experience in reproductive medicine or

Qualifications

• High School Diploma or equivalent required.
• Medical Assistant Certification or equivalent preferred.
• Experience in reproductive medicine or Women’s health preferred.

Responsibilities

• Assist the RN with new patient appointments and provide support to the nursing staff.
• Initiate checklist and chart audit and provide to RN once patient plan is established.
• Track and audit all patient consent forms, alert RN of any deficiencies, and conduct patient follow-up for any missing consents or labs.
• Track patient workup to ensure current preconceptual labs, communicable testing, pap smear, annual exam, and mammogram (if applicable) are complete.
• Send abnormal labs/preconceptual labs to RN for physician review.
• Educate new patients after initial consultation with physician, prior to discharge, and refer to the primary nurse if immediate cycling is anticipated.
• Review and verify all IVF/FET Care plans are completed.
• Coordinate treatment plans with RN and physician to monitor testing and treatment cycle and schedule appointments according to treatment protocol.
• Release/obtain medical records to/from patients, authorized providers, and insurance carriers; maintain compliance with HIPAA laws and regulations.
• Maintain physician correspondence for new patient referrals, graduating patients, clinical notes, embryo transfer follow-ups, pregnancy outcomes, and birth congratulations.
• Monitor out-of-town patient lab work and results.
• Coordinate with nursing team to ensure lab work/results are recorded in chart.
• Monitor IVF treatment process and ensure timely patient flow.
• Assist Nurse Manager with situations and patient issues as needed.
• Other duties as assigned.

Skills

Experience in reproductive medicine

Education

High School Diploma or equivalent

Medical Assistant Certification or equivalent

Job description

CCRM Fertility is seeking a Patient Care Coordinator in Vienna, VA. This full-time role supports the clinical team by coordinating patient care, expenses, and administrative needs.

You will work closely with RN staff to implement patient plans, audit consents, and ensure timely lab work and documentation, contributing to a smooth patient journey. The ideal candidate has a high school diploma, Medical Assistant certification (or equivalent), and preferably experience in reproductive medicine or