Fellowship Programs Coordinator

University of Florida; Gainesville (FL); On-site; USD 30,000 - 37,000; Full time

Job summary

The University of Florida on Main Campus in Gainesville, FL is seeking a Res/Fellowship Program Assistant to support fellowship administration and conference scheduling within the Department of Medicine. This full-time role focuses on ensuring program elements meet ACGME and institutional requirements.

You will coordinate interviews, manage budgets, prepare for travel, and assist with educational symposiums, ensuring compliance with department standards.

Qualifications

• Two year college degree and one year of relevant experience, or combination of education and relevant experience.

Responsibilities

• Work with Fellowship Director and Assistant Director to ensure documents, schedules and other key elements meet institutional requirements.
• Reconcile quarterly salary distribution reports using provided data and rotation schedule.
• Prepare for accreditation site visits and program evaluations.
• Coordinate fellowship interviews and arrange zoom breakout rooms and itineraries for candidates and Core faculty.
• Prepare for and support administrative needs of graduates and incoming fellows.
• Maintain division calendar for fellowship meetings and conferences and send invites.
• Set up all fellowship conferences, including attendance, meals, and space cleanup.
• Monitor emails and assist with faxes as needed.
• Manage division accounts for fellowship expenses and create budget tracking spreadsheets.
• Prepare annual fellowship budget and coordinate travel arrangements for fellows and directors.
• Create travel authorizations and expense reports and complete required forms.
• Coordinate Educational Symposiums and publicize event dates with vendors.
• Process invoices, generate PO's, and manage registration documents.

Education

Two year college degree and one year of relevant experience, or combination of education and relevant experience.

Tools

New Innovations

Epic scheduling systems

Workday

Job description

The University of Florida on Main Campus in Gainesville, FL is seeking a Res/Fellowship Program Assistant to support fellowship administration and conference scheduling within the Department of Medicine. This full-time role focuses on ensuring program elements meet ACGME and institutional requirements.

You will coordinate interviews, manage budgets, prepare for travel, and assist with educational symposiums, ensuring compliance with department standards.