Hybrid Fellowship Programs Coordinator

Medical Faculty Associates, Inc.; Washington (District of Columbia); Hybrid; USD 41,000 - 56,000; Full time

Job summary

GW Medical Faculty Associates in Washington, DC is seeking a Fellowship Program Coordinator to support administrative and operational functions of accredited fellowship programs within the Department of Medicine. This role coordinates recruitment, evaluations, educational activities, and trainee support.

The position collaborates with program leadership, faculty, fellows, and residents, maintaining confidential records and ensuring compliance with ACGME requirements, ERAS/NRMP processes, and

Qualifications

• Strong organizational, communication, and project management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite and database management systems.

Responsibilities

• Provide administrative support to Program Directors, Associate Program Directors, Fellowship Associate Program Directors, the Education Programs Administrator, faculty, fellows, and residents.
• Coordinate meetings, orientations, educational events, retreats, graduation activities, holiday celebrations, end-of-year events, and departmental functions.
• Maintain confidential trainee records, program documentation, reports, and correspondence.
• Assist with examinations, program communications, and special projects.
• Support additional education programs and departmental initiatives as assigned.
• Coordinate all phases of the fellowship recruitment process, including ERAS and NRMP activities.
• Schedule interviews and support applicant review, ranking, onboarding, and post-match activities.
• Maintain compliance with ACGME requirements and assist with accreditation reviews and site visits.
• Coordinate evaluations, credentialing documentation, board eligibility records, and licensure requirements.
• Assist fellows with program policies, leave requests, and administrative needs.
• Maintain program databases, reports, and accreditation records.

Skills

Organizational skills

Communication skills

Project management

Microsoft Office

Database management

Education

Bachelor's degree preferred.

Tools

Microsoft Office Suite

Database management systems

Job description

GW Medical Faculty Associates in Washington, DC is seeking a Fellowship Program Coordinator to support administrative and operational functions of accredited fellowship programs within the Department of Medicine. This role coordinates recruitment, evaluations, educational activities, and trainee support.

The position collaborates with program leadership, faculty, fellows, and residents, maintaining confidential records and ensuring compliance with ACGME requirements, ERAS/NRMP processes, and