Federal Workplace Services & Facilities Coordinator

CLEAR GLOBAL SOLUTIONS, LLC; Philadelphia (Philadelphia County); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health, dental, vision coverage

Retirement plan with employer contrib.

PTO and paid holidays

Short- and long-term disability

Job summary

CLEAR GLOBAL SOLUTIONS, LLC is seeking a Workplace Services Coordinator in Philadelphia, PA to support federal contract operations. The role focuses on administrative and logistical support for workplace services, facility operations, and customer service to internal and external stakeholders.

Key duties include managing furniture and equipment, inventory, reception duties, and coordinating service requests.

Qualifications

• Minimum of two (2) years of customer service, administrative, workplace services, facilities, or related experience
• Experience using computers and standard office software applications
• Strong interpersonal, communication, and customer service skills
• Ability to work independently and exercise sound judgment
• Professional appearance and positive attitude
• Experience coordinating multiple tasks and priorities simultaneously
• OSHA Forklift Certification (or ability to obtain and maintain)
• Hand Truck Safety Certification (or ability to obtain and maintain)
• Knowledge of safe operating practices for power hand tools and material handling equipment

Responsibilities

• Serve as the primary point of contact for workplace services, supporting employees, visitors, contractors, and client agencies.
• Deliver exceptional customer service by responding to inquiries, resolving issues, and coordinating service requests.
• Monitor shared workspaces, common areas, and workplace amenities to maintain a professional and functional environment.
• Coordinate visitor access, escort services, conference room scheduling, and related workplace support activities.
• Provide administrative and operational support to ensure efficient day-to-day workplace operations.
• Maintain records, schedules, inventories, and tracking systems in accordance with established policies and procedures.
• Support special projects, workplace initiatives, and other organizational priorities as assigned.
• Manage the receipt, inventory, distribution, and movement of furniture, office equipment, and workplace assets.
• Assemble, relocate, and reconfigure office furnishings and workstations to support organizational needs.
• Coordinate deliveries, shipments, event setups, and workspace reconfigurations.
• Oversee office printers, copiers, and related equipment, coordinating maintenance and vendor support as needed.
• Maintain office supply inventories and ensure supply stations remain stocked and operational.
• Serve as a liaison with vendors and internal stakeholders on workplace equipment and supply needs.

Skills

Customer Service

Administrative Support

Facilities Management

Office Coordination

Vendor Coordination

Interpersonal Skills

Job description

CLEAR GLOBAL SOLUTIONS, LLC is seeking a Workplace Services Coordinator in Philadelphia, PA to support federal contract operations. The role focuses on administrative and logistical support for workplace services, facility operations, and customer service to internal and external stakeholders.

Key duties include managing furniture and equipment, inventory, reception duties, and coordinating service requests.