Federal Work-Study - Surgical Technology

Ivy Tech Community College of Indiana; Columbus (IN); On-site; USD 18,000 - 23,000; Part time

Job summary

Ivy Tech Community College of Indiana is seeking a part-time Work-Study student to assist Surgical Technology and Central Service Technician programs with organizing and electronically storing historical student records. Responsibilities include scanning, labeling, and securely filing documents under FERPA and college policies.

The role emphasizes attention to detail, confidentiality, and the ability to work independently to ensure records are complete and properly archived.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to follow established filing and document-management procedures.
• Basic computer and scanning skills.
• Ability to work independently and complete tasks accurately.
• Ability to maintain confidentiality when handling sensitive student information.

Responsibilities

• Scan paper copies of past Student records for electronic storage.
• Label and organize electronic files using the established filing system.
• Review scanned documents to ensure they are complete, legible, and saved correctly.
• Organize existing paper files as they are processed.
• Maintain confidentiality of all student records per FERPA and College policies.
• Identify missing, duplicate, or misfiled documents and report concerns to program faculty or staff.
• Follow record-retention procedures and accreditation requirements for maintaining student documentation.
• Perform other related organizational and clerical duties as assigned.

Skills

Detail orientation

Filing procedures

Scanning skills

Independent work

Confidentiality handling

Job description

The Work-Study student will assist the Surgical Technology and Central Service Technician programs with the organization and electronic storage of historical student records. This position will help ensure program records are maintained in an organized, secure, and accessible manner in accordance with College policies and applicable accreditation requirements.

Primary Responsibilities

• Scan paper copies of past Surgical Technology and Central Service Technician student records for electronic storage.
• Accurately label and organize electronic files using the established filing system.
• Review scanned documents to ensure they are complete, legible, and saved in the appropriate location.
• Organize existing paper files as they are processed.
• Maintain strict confidentiality of all student records and information in accordance with FERPA and College policies.
• Assist with identifying missing, duplicate, or incorrectly filed documents and report concerns to the appropriate program faculty or staff.
• Follow established record-retention procedures and accreditation requirements for maintaining student documentation.
• Perform other related organizational and clerical duties as assigned

Pay Rate $15.00/hour

Qualifications

• Strong attention to detail and organizational skills.
• Ability to follow established filing and document-management procedures.
• Basic computer and scanning skills.
• Ability to work independently and complete tasks accurately.
• Ability to maintain confidentiality when handling sensitive student information.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer.

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.

Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements.

As Indiana’s only full-fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way.

No matter your role, you’ll be valued, supported, and inspired because here, people come first.

Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together.

Join a team where your work matters. Discover your potential. Make your impact.

Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures. To achieve this, it takes a community of over 6,500 employees in 75 locations.

Competitive benefits and professional development programs

• The most advanced technologies in our classrooms and training facilities.
• Collaborative and innovative culture with a focus on creativity and employee belonging.
• Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace.