Federal Work-Study - Ivy+ Career Link Assistant

Ivy Tech Community College of Indiana; Columbus (IN); On-site; USD 18,000 - 23,000; Full time

Benefits offered by this job

Benefits and development

Advanced training technologies

Collaborative culture

Inclusive workplace

Career growth

Job summary

Ivy Tech Community College of Indiana is seeking a Career Link Assistant to support employer engagement, training program coordination, and data tracking that drive enrollment growth and student success. This role offers hands-on experience in workforce development and project coordination.

Responsibilities include creating training materials, managing rosters and certifications, and assisting with outreach and events.

Qualifications

• Ability to handle confidential and financial information with professionalism and discretion.
• Proficiency in Microsoft Office (Excel, Word, Outlook required; PowerPoint preferred).
• Ability to work both independently and collaboratively in a fast-paced environment.

Responsibilities

• Coordinate and execute employer-sponsored training programs
• Prepare training materials and kits
• Assist with event logistics and post-event teardown
• Collect and summarize course evaluations for reporting
• Maintain training rosters, attendance records, and completion docs
• Generate and distribute training certificates
• Run reports on enrollments and employer engagement using Excel
• Support outreach and marketing for open enrollment
• Assist with employer engagement activities on campus
• Provide general administrative support

Skills

Confidential information handling

Independent and collaborative work

Education

FAFSA on file

SAP status

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

The Career Link team partners with employers across the service area to deliver high-impact workforce solutions, including skills training, apprenticeship development, and Achieve Your Degree (AYD) tuition-deferral programs. The Career Link Assistant plays a key role in supporting program execution, employer engagement, and data tracking efforts that contribute to enrollment growth, employer satisfaction, and student success. This position provides hands‑on experience in workforce development, project coordination, and employer relations.

Duties and Responsibilities:

• Support Career Link Program Managers and Employer Consultants in the coordination and execution of employer-sponsored training programs
• Prepare and assemble training materials (printing, binders, training kits, digital resources, etc.)
• Assist with event logistics including room setup, technology checks, catering coordination, and post‑event teardown
• Collect, compile, and summarize course evaluations and participant feedback to support continuous improvement and employer reporting
• Maintain accurate training rosters, attendance records, and completion documentation
• Generate and distribute training certificates for participants
• Run reports and track key metrics (enrollments, completions, employer engagement, etc.) using Excel and internal systems
• Support outreach and marketing efforts for open enrollment training opportunities (email campaigns, flyer distribution, social media content, etc.)
• Assist with employer engagement activities such as campus visits, showcase events, and networking opportunities
• Provide general administrative support including supply ordering, scheduling assistance, and document management

General Qualifications:

• Ability to handle confidential and financial information with professionalism and discretion
• Proficiency in Microsoft Office (Excel, Word, Outlook required; PowerPoint preferred)
• Ability to work both independently and collaboratively in a fast-paced environment

Required qualifications:

1. Completed FAFSA on file demonstrating financial need.
2. Maintain an aid‑eligible Satisfactory Academic Progress (SAP) status

Pay Rate: $15/hr.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life‑changing achievements. As Indiana’s only full‑fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way. No matter your role, you’ll be valued, supported, and inspired because here, people come first. Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together. Join a team where your work matters. Discover your potential. Make your impact. Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures. To achieve this, it takes a community of over 6,500 employees in 75 locations.

• Competitive benefits and professional development programs
• The most advanced technologies in our classrooms and training facilities
• Collaborative and innovative culture with a focus on creativity and employee belonging
• Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace