Federal Proposal Coordinator - Lead Proposals & Compliance

RIVA Solutions, Inc.; Reston (VA); On-site; USD 85,000 - 95,000; Full time

Job summary

RIVA Solutions, Inc. in Reston, VA, is seeking a proactive Proposal Coordinator to support full lifecycle federal proposals, collaborating with capture, recruiting, technical staff, and leadership.

You will analyze RFPs, develop compliance matrices, draft narratives, coordinate kickoff meetings, manage schedules, and edit materials for win-ready submissions, with 2-3 years of federal proposal experience.

Qualifications

• Bachelor's degree required.
• 2-3 years federal proposal coordination experience.
• Knowledge of Shipley proposal processes.
• Strong writing, editing, proofreading skills.
• Experience managing multiple proposal efforts.
• MS 365 including Word, Excel, PowerPoint, SharePoint and Copilot.
• Experience with AI proposal tools such as Copilot or Claude.

Responsibilities

• Analyze RFPs, RFQs, RFIs, and Sources Sought notices.
• Coordinate kickoff meetings, schedules, outlines, and proposal activities.
• Develop compliance matrices and perform compliance reviews.
• Compile proposal library content and maintain reusable proposal assets.
• Track proposal schedules and deliverables.
• Coordinate with teaming partners.
• Draft technical, management, executive summary, past performance, and staffing narratives.
• Edit, proofread, and format proposals.
• Support oral presentations and proposal library maintenance.

Skills

Proposal coordination

Technical writing

Microsoft 365

AI proposal tools

Shipley/APMP

Education

Bachelor's degree

Tools

Copilot

Claude

Job description

RIVA Solutions, Inc. in Reston, VA, is seeking a proactive Proposal Coordinator to support full lifecycle federal proposals, collaborating with capture, recruiting, technical staff, and leadership.

You will analyze RFPs, develop compliance matrices, draft narratives, coordinate kickoff meetings, manage schedules, and edit materials for win-ready submissions, with 2-3 years of federal proposal experience.