Proposal Coordinator

RIVA Solutions, Inc.; Reston (VA); On-site; USD 85,000 - 95,000; Full time

Job summary

RIVA Solutions, Inc. in Reston, VA, is seeking a proactive Proposal Coordinator to support full lifecycle federal proposals, collaborating with capture, recruiting, technical staff, and leadership.

You will analyze RFPs, develop compliance matrices, draft narratives, coordinate kickoff meetings, manage schedules, and edit materials for win-ready submissions, with 2-3 years of federal proposal experience.

Qualifications

• Bachelor's degree required.
• 2-3 years federal proposal coordination experience.
• Knowledge of Shipley proposal processes.
• Strong writing, editing, proofreading skills.
• Experience managing multiple proposal efforts.
• MS 365 including Word, Excel, PowerPoint, SharePoint and Copilot.
• Experience with AI proposal tools such as Copilot or Claude.

Responsibilities

• Analyze RFPs, RFQs, RFIs, and Sources Sought notices.
• Coordinate kickoff meetings, schedules, outlines, and proposal activities.
• Develop compliance matrices and perform compliance reviews.
• Compile proposal library content and maintain reusable proposal assets.
• Track proposal schedules and deliverables.
• Coordinate with teaming partners.
• Draft technical, management, executive summary, past performance, and staffing narratives.
• Edit, proofread, and format proposals.
• Support oral presentations and proposal library maintenance.

Skills

Proposal coordination

Technical writing

Microsoft 365

AI proposal tools

Shipley/APMP

Education

Bachelor's degree

Tools

Copilot

Claude

Job description

RESULTS. INNOVATION. VALUES. ACCOUNTABILITY.

That’s RIVA.

We’re a mission-driven IT services company and systems integrator supporting digital transformation and modernization for federal government agencies. Since 2009, we’ve partnered with our customers to solve complex challenges through smart, practical innovation to deliver real outcomes where they matter most. Our teams are made up of industry-leading experts who are passionate about doing great work and making a difference. We don’t just develop solutions, we support efforts that strengthen communities and serve the public good.

RIVA’s culture is built on four core values: Results, Innovation, Values, and Accountability. They guide how we work, how we collaborate, and how we measure success. Our employee-first approach is rooted in trust, ownership, and meaningful work. By investing in our people and fostering a flexible, supportive environment, employees have the opportunity to grow their skills, contribute ideas, and make an impact from day one. all while supporting missions that matter.

Position Overview

RIVA is seeking a proactive Proposal Coordinator that provides full lifecycle proposal coordination and proposal writing support for Federal opportunities while collaborating with capture, recruiting, technical staff, and leadership.

Core Responsibilities

• Analyze RFPs, RFQs, RFIs, and Sources Sought notices.
• Coordinate kickoff meetings, schedules, outlines, and proposal activities.
• Develop compliance matrices and perform compliance reviews.
• Compile proposal library content and maintain reusable proposal assets.
• Track proposal schedules and deliverables.
• Coordinate with teaming partners.
• Draft technical, management, executive summary, past performance, and staffing narratives.
• Interview SMEs and develop evaluator-focused content.
• Edit, proofread, and format proposals.
• Support oral presentations and proposal library maintenance.

Minimum Qualifications

• Bachelor's degree.
• 2-3 years of Federal proposal coordination experience.
• Knowledge of Shipley proposal processes.
• Strong writing, editing, and proofreading skills.
• Experience managing multiple proposal efforts.
• Microsoft 365 proficiency including Word, Excel, PowerPoint, SharePoint, and Copilot.
• Experience with AI proposal tools such as Copilot or Claude.

Preferred Qualifications

• Federal IT proposal experience.
• APMP or Shipley training.
• Adobe Acrobat/desktop publishing experience.
• Experience supporting oral presentations.

The salary or salary range for this role reflects an estimated range informed by multiple compensation factors. Final offers may vary based on considerations such as relevant experience, education and training, critical skillsets, and overall business needs.

Pay range

$85,000 - $95,000 USD

EQUAL EMPLOYMENT OPPORTUNITY & ACCOMMODATION

We believe great teams are built from different backgrounds, perspectives, and lived experiences, and we mean that beyond the buzzwords.

RIVA is an equal opportunity employer. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other characteristic protected by law.

If you need an accommodation at any point in our process, send an email to [e-mail], we'll be happy to help.

VETERAN SUPPORT & ACCESSIBILITY

As a federal contractor, RIVA follows the requirements of the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and Section 503 of the Rehabilitation Act, supporting the employment and advancement of protected veterans and individuals with disabilities. If you're a veteran, we encourage you to self-identify during the application process, it helps us track our hiring commitments and, in some cases, may support priority referral for open roles.

RIVA also invites applicants to voluntarily self-identify as having a disability during the application process, not because it affects your chances of being hired, but because it helps us measure how well we're living up to our commitments and identify where we can do better. Your response is confidential and entirely optional.