Federal Programs Admin Specialist

Scranton-School-District; Scranton (Lackawanna County); On-site; USD 35,000 - 52,000; Full time

Job summary

Scranton School District is seeking a Federal Programs Administrative Assistant to support the Federal Programs Office with comprehensive administrative, operational, and fiscal tasks. The role focuses on federal purchasing, records management, grant administration, payroll support, and timely communication with principals, teachers, district staff, and vendors.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines within state and

Qualifications

• Ability to communicate, comprehend and perform complex computations using Microsoft Office and spreadsheets.
• Strong attention to detail, especially in tracking federal funds, payroll, and documentation.
• Experience with student information systems (PowerSchool/e-School) and reporting data.
• Familiarity with grants processing and basic accounting concepts.
• 3–5 years of related experience required.
• Ability to write clearly and concisely in a business context.
• Ability to perform arithmetic in all units and decimals.
• Ability to work independently and manage deadlines.

Responsibilities

• Maintain records in compliance with state/federal requirements for grants.
• Maintain detailed expenditure records via Excel/Google Sheets.
• Manage federal purchasing process from request to PO entry and licensing.
• Meet all due dates for reporting and ordering.
• Review purchase requests for completeness and coordinate with stakeholders.
• Document communications and tracking for purchases and deliveries.
• Provide vendors and staff with guidance through the purchasing process.
• Coordinate with staff to verify receipt of federally funded materials.

Skills

MS Excel

MS Word

Google Docs

Google Sheets

Communication skills

Attention to detail

Education

High school diploma

Secretarial training preferred

Tools

PowerSchool/e-School

Microsoft Office

Job description

Scranton School District is seeking a Federal Programs Administrative Assistant to support the Federal Programs Office with comprehensive administrative, operational, and fiscal tasks. The role focuses on federal purchasing, records management, grant administration, payroll support, and timely communication with principals, teachers, district staff, and vendors.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines within state and