Federal Programs Administrative Assistant

Applitrack; United States; On-site; USD 21,000 - 30,000; Full time

Job summary

Applitrack is seeking an Administrative Assistant for Federal Programs to support the Director and manage secretarial duties for Title I, II, III, and IV, including maintaining financial records and correspondence for Federal Program staff.

The role requires a High School Diploma or GED, basic computer skills, and prior administrative experience. Responsibilities include handling phone calls, requisitions, travel arrangements, and maintaining records for audits.

Qualifications

• High School Diploma or GED required.
• Knowledge of basic computer and keyboarding skills.
• Proficiency in Excel, Word, PDF and Google Docs.

Responsibilities

• Answer telephones and route calls to the appropriate person.
• Know computer functions and programs including Munis, word processing, spreadsheets, and databases.
• Assist campus Administrative Assistants with requisitions, account codes, and documentation requirements.
• Provide campuses with current Federal Program required forms.
• Update forms and upload to Google Docs periodically.
• Maintain a service-oriented personality.
• Assemble materials for workshops and meetings.
• Multi-task and pay close attention to details.
• Prepare requisitions for purchases and checks.
• Maintain tracking spreadsheets, databases, and supporting documents.
• Organize and maintain Federal Program records and documentation for compliance audits.
• Make travel arrangements including air and hotel reservations.
• Perform other duties as assigned.

Skills

Basic computer skills

Excel/Word/PDF

Google Docs

Education

High School Diploma/GED

Tools

Munis

Job description

Applitrack is seeking an Administrative Assistant for Federal Programs to support the Director and manage secretarial duties for Title I, II, III, and IV, including maintaining financial records and correspondence for Federal Program staff.

The role requires a High School Diploma or GED, basic computer skills, and prior administrative experience. Responsibilities include handling phone calls, requisitions, travel arrangements, and maintaining records for audits.