Federal Program Administrative Assistant

YOSS, Inc.; South Carolina; On-site; USD 36,000 - 42,000; Full time

Job summary

Sumter County School System is seeking a Federal Programs Administrative Assistant to support the Federal Programs Department at Central Office. The role coordinates documentation, monitoring of federally funded programs, and effective communication with district staff and external agencies.

Responsibilities include maintaining records, meeting reporting deadlines, and ensuring compliance with federal, state, and local requirements while assisting the Director of Federal Programs and other

Qualifications

• High school diploma or GED required.
• Associate degree in a related field preferred.
• Experience with federal programs, grant documentation, or purchasing procedures preferred.

Responsibilities

• Maintain accurate, complete, and organized departmental records.
• Meet established deadlines for reports and documentation.
• Provide timely and professional administrative support.
• Demonstrate accountability in handling federally funded program documentation.
• Support compliance with applicable district policies and grant requirements.
• Communicate effectively with school and district personnel.

Skills

Microsoft Office

Google Workspace

Recordkeeping

Communication

Time management

Confidentiality

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

Job Detail - Federal Program Administrative Assistant Posted on : 10/26/2026

Job Location: Central Office

Category: Classified

Job Description

POSITION: Federal Program Administrative Assistant

LOCATION: Central Office

JOB SUMMARY:

The Federal Programs Administrative Assistant provides comprehensive administrative, clerical, financial, and program support to the Federal Programs Department of Sumter County School System.

This position assists with the daily operations, coordination, documentation, and monitoring of federally funded educational programs to support compliance with federal, state, and local requirements.

The Administrative Assistant works closely with the Director of Federal Programs, district administrators, school personnel, and external agencies to ensure efficient departmental operations, accurate recordkeeping, timely reporting, and effective communication.

MINIMUM QUALIFICATIONS:

Education

• High school diploma or GED required.
• Associate degree in Business Administration, Office Administration, Education, or a related field preferred.

Experience

• Minimum of two years of administrative, clerical, or office support experience preferred.
• Experience working in a public school system or educational environment is preferred.
• Experience with federal programs, grant documentation, financial recordkeeping, or purchasing procedures preferred.

SKILLS AND ABILITIES:

• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Working knowledge of Google Workspace, including Google Docs, Sheets, Drive, and Forms.
• Strong organizational, communication, and time-management skills.
• Ability to maintain accurate records and manage multiple assignments.
• Ability to prepare professional correspondence and reports.
• Basic knowledge of budgeting, purchasing, invoices, and financial documentation.
• Ability to work independently while following established procedures.
• Ability to maintain confidentiality and exercise professional judgment.
• Strong attention to detail and accuracy.
• Ability to meet deadlines and follow up on outstanding tasks.
• Willingness to learn federal and state educational program requirements.

PERFORMANCE RESPONSIBILITIES:

The Federal Programs Administrative Assistant is expected to:

• Maintain accurate, complete, and organized departmental records.
• Meet established deadlines for reports and documentation.
• Provide timely and professional administrative support.
• Demonstrate accountability in handling federally funded program documentation.
• Support compliance with applicable district policies and grant requirements.
• Communicate effectively with school and district personnel.
• Maintain professionalism, confidentiality, and a commitment to student success.

Other Duties

• Perform other duties as assigned by the appropriate supervisor(s)

PHYSICAL REQUIREMENTS:

• Work is primarily performed in a professional office environment.
• Frequent use of computers, telephones, copiers, and other office equipment.
• Ability to sit or stand for extended periods as required.
• Ability to lift and move office materials weighing up to 20 pounds, with reasonable accommodation as appropriate.
• Occasional travel to district schools, meetings, and professional development activities may be required.

REPORTS TO:

Federal Program Director

SALARY RANGE:

240-Day Contract Competitive salary and benefits in accordance with the Sumter County School System Compensation Guide

Qualification Required: Minimum of a Associate Degree