Admin Specialist, Federal Programs & Compliance

Applitrack; Mesquite (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

Mesquite ISD is seeking an Administrative Assistant for Federal Programs to support the Director and staff. This role handles secretarial duties, maintains financial records, and supports administrators, parent liaisons, and federal program staff.

The successful candidate will use Munis, Excel, Word, PDFs, and Google Docs daily while ensuring accurate documentation and timely responses to inquiries. This is a full-time, non-exempt position funded by Title I and related programs.

Qualifications

• High School Diploma or GED required.
• Successful experience as an administrative assistant.
• Proficiency with Munis, Excel, Word, PDF and Google Docs.
• Knowledge of basic computer and keyboarding skills.

Responsibilities

• Answer telephones, respond to inquiries or route calls to appropriate person.
• Have knowledge of computer functions and programs, including Munis, word processing spreadsheets and database.
• Assist campus Administrative Assistants with requisitions, account codes, and documentation requirements.
• Provide campuses with current Federal Program required forms.
• Update forms and upload to Google Docs periodically.
• Must have a service-oriented personality.
• Assemble materials for workshops and meetings.
• Have the ability to multi-task and pay close attention to details.
• Prepare requisitions for purchases and checks.
• Maintain tracking spreadsheets, databases, and supporting documents.
• Organize and maintain Federal Program records and documentation for compliance audit purposes.
• Make travel arrangements including air and hotel reservations.
• Perform other duties as assigned.

Skills

Basic computer skills

Keyboarding

Education

High School Diploma/GED

Tools

Munis

Excel

Word

PDF

Google Docs

Job description

Mesquite ISD is seeking an Administrative Assistant for Federal Programs to support the Director and staff. This role handles secretarial duties, maintains financial records, and supports administrators, parent liaisons, and federal program staff.

The successful candidate will use Munis, Excel, Word, PDFs, and Google Docs daily while ensuring accurate documentation and timely responses to inquiries. This is a full-time, non-exempt position funded by Title I and related programs.