Federal Personnel Processing Specialist

AvantGarde, LLC Career Center; Washington (District of Columbia); Remote; USD 75,000 - 95,000; Full time

Job summary

AvantGarde, LLC seeks a full-time Federal Personnel Processing Specialist to support HHS by processing personnel actions, payroll, records management, and data quality services. This telework-approved role operates as a federal HR subject matter expert ensuring compliance with laws and agency policies.

The incumbent will work with systems like EHCM, DCPS, eOPF, and ServiceNow to maintain accurate HR records, assist managers, and support payroll operations for the HHS mission.

Responsibilities

• Process federal personnel actions: appointments, promotions, reassignments, pay actions, corrections, transfers, separations.
• Administer personnel records management: eOPFs, position data, audits, reconciliations, corrective actions.
• Process payroll and compensation actions: pay setting, leave, allowances, SCD calculations, retroactive adjustments.
• Conduct quality assurance reviews to ensure data accuracy across HR and payroll systems.
• Administer employee debt management programs: debt establishment, repayment, salary offset, waivers.
• Provide guidance to managers, employees, and HR staff on processing and regulatory requirements.
• Utilize EHCM, DCPS, eOPF, ServiceNow to track workloads, generate reports, and maintain cases.
• Develop SOPs, training materials, reports, and process improvements.

Job description

AvantGarde, LLC (AG) seeks a full-time Federal Personnel Processing Specialist to support the U.S. Department of Health and Human Services (HHS) by providing personnel processing, payroll, records management, and HR data quality services. The incumbent serves as a subject matter expert in federal personnel actions, payroll administration, records management, and HR systems, ensuring compliance with applicable laws, regulations, and agency policies. This is a telework-approved position that supports HHS human resources operations and mission requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process, validate, and audit a full range of federal personnel actions, including appointments, promotions, reassignments, pay actions, corrections, transfers, and separations to ensure compliance with applicable laws, regulations, and agency policies.
• Administer personnel records management activities, including maintenance of eOPFs, position and organizational data, records audits, data reconciliations, and corrective actions to ensure accuracy and integrity of HR information.
• Process and review payroll and compensation actions, including pay setting, premium pay, leave-related transactions, allowances, service credit determinations, Service Computation Date (SCD) calculations, retroactive adjustments, and other compensation-related activities.
• Conduct quality assurance reviews and resolve personnel, payroll, and records management discrepancies while ensuring compliance, data accuracy, and consistency across HR and payroll systems.
• Administer employee debt management programs, including debt establishment, repayment agreements, salary offset actions, waiver support, and related case processing activities.
• Provide technical guidance and customer support to managers, employees, and HR staff on personnel processing, payroll administration, records management, compensation programs, and regulatory requirements.
• Utilize agency HR, payroll, records management, and case management systems, including EHCM, DCPS, eOPF, and ServiceNow, to track workloads, process actions, generate reports, and maintain case documentation.
• Develop and maintain standard operating procedures (SOPs), training materials, reports, and process improvement initiatives that enhance operational effectiveness and customer service.