Senior Human Resource Specialist (51431)

GAP SOLUTIONS INC; Herndon (VA); On-site; USD 90,000 - 150,000; Full time

Job summary

GAP Solutions Inc. is seeking a Senior Human Resource Specialist to manage advanced federal HR areas including staffing, classification, benefits, and compensation in support of DHS/ICE.

The role covers SOP development, data reporting, and liaison activities, with emphasis on veteran’s preference, pay actions, and security-related processes. Candidates must meet federal HR credentials and reside in the U.S.

Qualifications

• Master’s Degree required.
• 10 years of federal Human Resources experience (can be either working as a federal employee or government contractor supporting a federal agency).
• Delegated Examining Certification and HRM Certificate from an accredited academic institution.
• Must be U.S. citizen or Legal Permanent Resident and must currently reside in the United States or its Territories.
• Must be able to travel by air if tasks require.

Responsibilities

• Review position applications to determine basic qualifications, adjudicate veterans’ preference, and prepare selection certificates for issue.
• Apply pay setting calculations to extend job offers.
• Perform law enforcement pay setting to include accurate conversion of general pay and special pay schedules to the law enforcement pay schedule.
• Develop and review standard operating procedures (SOP) and job aids for existing, new, or emerging staffing programs.
• Develop staffing process checklists and maintain tracking spreadsheets.
• Coordinate and serve as a liaison with customers as required.
• Process Personnel Actions (SF‑52) in compliance with DHS, OPM, and NFC rules and procedures, processes recruitment, Career Ladder Promotion (CLP), Change to Lower Grade (CLG), detail actions, Temporary Promotions (TPRO), Law Enforcement Pay Actions, Administratively Uncontrollable Overtime (AUO), Reassignment actions etc.

Skills

Staffing

Classification

Benefits

Recruitment

Compensation

HR Policy

Labor Relations

Education

Master’s Degree

Tools

TOPS

NFC

ESP

SF-52

HC Link

Job description

Position Objective

As a Senior Human Resource Specialist, apply a broad range of advanced skills and expertise in the full range of federal HR areas including but not limited to staffing, classification, processing, benefits, recruitment, compensation, SES programs, work life programs, policy and employee and labor relations. In support of the Dept. of Homeland Security (DHS), U.S. Immigration and Customs Enforcement (ICE), Office of Human Capital (OHC), Human Resources Operations Center (HROC).

Staffing Activities

• Review position applications to determine basic qualifications, adjudicate veterans’ preference, and prepare selection certificates for issue.
• Apply pay setting calculations to extend job offers.
• Perform law enforcement pay setting to include accurate conversion of general pay and special pay schedules to the law enforcement pay schedule.
• Develop and review standard operating procedures (SOP) and job aids for existing, new, or emerging staffing programs.
• Develop and build specialized ad‑hoc applicant metrics, reports, and associated spreadsheets.
• Validate applicant selections.
• Interpret and apply laws, rules, and regulations, including Executive Orders, Title 38, Delegated Examining Unit regulations, 5 CFR, the Vet Guide, and other guidance to federal hiring actions.
• Respond to applicant and internal customer concerns and inquiries.
• Review applicant status determinations when challenged by internal/external candidates and managers.
• Monitor, revise, and maintain reports and files.
• Develop staffing process checklists and maintain tracking spreadsheets.
• Coordinate and serve as a liaison with customers as required.
• Perform data entry into position management and other ICE systems as required.
• Prepare, issue, and track tentative selection notices.
• Coordinate job offers, release requests, setting of enter‑on‑duty (EOD) dates, and coordinate training classes for applicants.
• Coordinate issuance and return of security paperwork for applicants including electronic questionnaires for investigations processing (e‑QIP) initiations and conduct regular status checks with the ICE Personnel Security Division (PSD).
• Familiarity with USA Staffing Record EOD actions in ICE databases as required.
• Assist with audit of staffing and recruitment case files.
• Perform quality assurance for the oral interview process and enter results into appropriate ICE databases.
• Advise and assist hiring managers in performing job analyses to fill existing or new positions: draft vacancy announcements, develop interview questions, score benchmarks based on job analysis results, and guide on forming interview panels.
• Participate and/or contribute as an active member of a team for human capital initiatives.
• Provide support for HR specialists who perform recruitment and staffing duties for an assigned block of services.
• Instruct candidates on the proper way to complete and submit employment applications and review for complete and accurate information.
• Explain basic merit promotion procedures to employees.
• Maintain merit promotion folders to keep accurate logs.
• Initiate the pre‑employment process to include security, medical, drug and/or fitness tests as required for the position.
• Download and transmit SF75 information to other federal agencies as required.

Operational Classification Activities

• Lead a group of contractor staff with the daily processing of Position Management System Online (PMSO) Builds, SF‑52 routing, and SF‑corrections as applicable.
• Operate several independent HR processing systems (e.g., TOPS, NFC, ESP).
• Assign SF‑52s and HC Link service tickets ensuring a balance of tickets among contractor staff.
• Monitor ESP and HC Link work request submissions and timely assign for processing.
• Keep abreast of the status and progress of work, and make day‑to‑day adjustments in accordance with established priorities, and obtain assistance from the Section Chiefs on problems that arise, such as backlogs.
• Aid contractor staff with specific tasks and job techniques.
• Perform routine work in progress checks.
• Run system generated reports from numerous HR systems for use by various HR Units and ICE program office.
• Coordinate with other HROC Units in the correction of SF‑52’s.
• Respond to program office.

Operational Processing Activities

• Process Personnel Actions (SF‑52) in compliance with DHS, OPM, and NFC rules and procedures, processes recruitment, Career Ladder Promotion (CLP), Change to Lower Grade (CLG), detail actions, Temporary Promotions (TPRO), Law Enforcement Pay Actions, Administratively Uncontrollable Overtime (AUO), Reassignment actions etc.
• Apply a wide range of personnel, payroll and benefit concepts, laws, policies, practices, analytical and diagnostic methods to address technical issues.
• Development of SOPs for existing, new, or emerging personnel functions.
• Provide administrative support by responding to questions, complaints, problems, or situations, and providing explanation of policy and procedures.
• Support audit – KPMG, A‑123, ICU, internal and external audits – provide guidance, documentation.
• Provide technical assistance to end users on HR automated systems, procedures, and applications.
• Review, assign, and route SF‑52s to process personnel actions in ESP related to the duties of the section.
• Train and monitor the workload of HRAs to ensure they perform duties accurately and timely.
• Perform daily monitoring of personnel systems for actions related to the duties of the section, following up with the employee and/or services for missing information.
• Process complex settlement case/tasking requiring History Correction Process (HCUP) by providing analysis of alternative options on a full range of pay‑related issues.
• Support research and investigation of facts involving personnel problems and other projects.
• Test enhancements projects with the Human Resources Information Technology (HRIT) team.
• Monitor and maintain human resources reports and files.
• Research discrepancies with benefits, veterans’ preference, and SCDs, etc.

Operational Retirement & Benefits Activities

• Provide federal benefits expertise to advise current and former employees, annuitants, eligible family members, and managers on complex benefits problems and inquiries.
• Provide individual employee counseling on retirement options; Thrift Savings Plan (TSP) and worker’s compensation/injury benefits; and eligibility requirements for life, health, and long‑term health insurance.
• Research employee eOPF issues/errors related to benefits and conduct service audits.
• Provide solutions and develop corrective guidance or operating procedures to address concerns.
• Assist to process documents related to benefits to include retirement packages.
• Process SF‑52 documents for retirements and death‑in‑service actions.
• Prepare retirement and survivor benefits computation for law enforcement and non‑law enforcement employees.
• Assist employees and survivors in preparing retirement applicants, ensuring documentation is accurate and submitted within required deadlines.
• Provide counseling to employees on all aspects of the TSP to include participation eligibility, eligibility for retroactive TSP error corrections, and provide guidance for employees leaving federal service (or their survivors) on the benefits available from their TSP accounts.
• Provide validation of retirement coverage to pay technicians.
• Prepare communication related to employee benefit and retirement materials to ensure supervisors and employees are fully and currently informed.
• Administer the Federal Employees Group Life Insurance (FEGLI) and the Federal Employees Health Benefits (FEHB) programs for serviced activities.
• Establish local procedures, publicity, and informational materials related to the FEGLI and FEHB programs.
• Advise employees and supervisors on difficult questions relating to FEGLI and FEHB (typical issues involve interpreting provisions of the Spouse Equity Act, the Temporary Continuation of FEHB Coverage Program; interpretation and applicability of Comptroller General decisions pertaining to retroactive payments; and determining enrollment eligibility for initial coverage outside the normal enrollment periods).
• Provide advisory services on various leave entitlement matters such as the Family and Medical Leave Act and the Family Friendly Leave Act; annual, sick, restored, administrative, and military leave; Voluntary Leave.

Employee Engagement & Selection Support Activities

• Contribute to the design and administration of studies, surveys, and projects.
• Coordinate activities in alignment with strategic business needs and established project timelines.
• Develop and coordinate internal review systems to track planning activities and external review systems to monitor adherence to established business standards and processes.

Basic Qualifications

• Master’s Degree required.
• 10 years of federal Human Resources experience (can be either working as a federal employee or government contractor supporting a federal agency).
• Delegated Examining Certification and HRM Certificate from an accredited academic institution.
• When a Task Order includes tasks related to drug testing and site collection, the candidate must possess knowledge of Health and Human Services Guidelines for federal drug testing and possess a valid driver’s license. The contractor candidates must be capable of air travel.
• Must be U.S. citizen or Legal Permanent Resident and must currently reside in the United States or its Territories. Employees are required to have resided within the United States or its Territories for three or more years out of the last five.

Preferred Qualifications

• Intermediate to advanced technical proficiency in the full Microsoft Office Suite.
• Strong written and oral communication skills.
• Advanced presentation skills.
• Ability to work effectively within a group or individually.
• Advanced organization and leadership skills.
• Understanding and familiarity with industry best practices.
• Exceptional time management skills.
• Depending on the specific tasks, may be required to have advanced knowledge of NFC, eOPF, WebTA, SharePoint, Oracle, JavaScript, SQL, and other information technology systems.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.*

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at [e-mail]. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.