Associate Federal Personnel Processing Specialist

AvantGarde, LLC Career Center; Washington (District of Columbia); Remote; USD 65,000 - 90,000; Full time

Job summary

AvantGarde, LLC is seeking a full-time Associate Federal Personnel Processing Specialist to support a federal client agency from a telework-enabled position in the Washington, DC area. The role entails processing personnel actions, maintaining electronic records, supporting payroll activities, and ensuring data quality across HR systems.

The ideal candidate will handle routine processing, perform QC checks, and interact with HR staff and managers to resolve standard issues, while using EHCM,

Qualifications

• Process and validate routine federal personnel actions such as appointments, promotions, reassignments, pay actions, corrections, transfers, and separations.
• Maintain personnel records, electronic Official Personnel Folders (eOPFs), position data, and organizational coding.
• Assist with payroll and compensation-related actions, including pay setting, leave transactions, SCD calculations, service credit determinations, and retroactive adjustments.
• Perform quality control checks on personnel, payroll, and records transactions and coordinate with senior staff for timely resolution.
• Support employee debt management activities, including debt documentation and salary offset processing.
• Respond to routine inquiries and provide customer support on personnel processing, payroll, records management, and compensation matters.
• Use agency systems such as EHCM, DCPS, eOPF, and ServiceNow to enter data, track workload, and generate reports.
• Assist with updating SOPs, job aids, and training materials.

Responsibilities

• Process and validate routine federal personnel actions in accordance with procedures and regulations.
• Maintain and audit electronic personnel records and position data to ensure accuracy.
• Support payroll and compensation actions, including pay setting and leave processing.
• Perform data quality checks and coordinate feedback with senior staff to resolve discrepancies.
• Respond to routine inquiries from employees and managers and provide timely guidance.
• Utilize EHCM, DCPS, eOPF, and ServiceNow to document activity and produce routine reports.

Job description

POSITION SUMMARY

AvantGarde, LLC (AG) seeks a full-time Associate Federal Personnel Processing Specialist to support a federal client agency by performing federal personnel processing, payroll support, records management, and HR data quality activities. The incumbent supports the processing and validation of personnel and payroll actions, maintenance of personnel records and position data, and resolution of routine processing discrepancies in accordance with applicable laws, regulations, agency policies, and established procedures. This is a telework-approved position that supports HHS human resources operations and mission requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process and validate routine federal personnel actions, including appointments, promotions, reassignments, pay actions, corrections, transfers, and separations, following established procedures and applicable regulatory requirements.
• Maintain personnel records, electronic Official Personnel Folders (eOPFs), position data, and organizational coding; support records audits, data reconciliations, and corrective actions to help ensure accurate HR information.
• Assist with payroll and compensation-related actions, including pay setting, premium pay, leave-related transactions, allowances, Service Computation Date (SCD) calculations, service credit determinations, and retroactive adjustments.
• Perform quality control checks on personnel, payroll, and records transactions; identify discrepancies and coordinate with senior staff, supervisors, or agency stakeholders to support timely resolution.
• Support employee debt management activities, including debt documentation, repayment agreement tracking, salary offset processing support, waiver package preparation, and related case file maintenance.
• Respond to routine inquiries and provide customer support to employees, managers, and HR staff on personnel processing, payroll, records management, and compensation matters, escalating complex issues as appropriate.
• Use agency HR, payroll, records management, and case management systems, including EHCM, DCPS, eOPF, and ServiceNow, to enter data, track workload, document case activity, generate routine reports, and maintain processing records.
• Assist with updating standard operating procedures (SOPs), job aids, reports, training materials, and process improvement documentation under the guidance of senior staff or management.