Federal HR Operations & Records Assistant

Navy Region Northwest Fleet and Family Readiness (FFR); Keyport (WA); On-site; USD 52,000 - 76,000; Full time

Job summary

Navy Region Northwest Fleet and Family Readiness (FFR) is seeking an Administrative/HR Support role within the Human Resources Branch. The position provides administrative, analytical, and management support to the NAF HR Office and involves handling sensitive personnel information, maintaining official files, and coordinating with payroll and program managers.

Responsibilities include data entry, document review, HR system administration, and preparing reports.

Qualifications

• One year of general administrative experience with at least six months specialized experience in HR or a similar field.
• Knowledge of basic HR operations principles, procedures, concepts, standards, and regulations.
• Proficiency with Microsoft Office Programs (Word, Excel, PowerPoint, Outlook).
• Ability to file and maintain records per standard office and record management procedures.
• Excellent customer service skills.
• Ability to perform routine fact-finding and data analysis.
• Ability to learn new systems and processes quickly.
• Strong oral and written communication skills.

Responsibilities

• Maintains accuracy and efficiency in managing large volumes of sensitive employee information.
• Prioritizes and completes administrative tasks in compliance with HR policies and deadlines.
• Maintains centralized Official Personnel Files for the region.
• Verifies documents for required information and corrects discrepancies.
• Inputs and maintains data using automated personnel systems and Microsoft Office tools.
• Tracks Personnel Action Reports to identify and resolve errors.
• Distributes copies of personnel actions to payroll and employees.
• Develops and maintains databases and trackers for reports and metrics.
• Processes annual performance appraisals and tracks incentive awards.
• Collaborates with program analysts to ensure data completeness and timeliness.
• Greets visitors and directs them to appropriate personnel.
• Assists potential applicants with questions about job openings and application procedures.
• Calculates service dates for employees with prior federal service to ensure pay and benefit accruals.
• Manages length-of-service awards program and related certificates.

Skills

MS Office

Data analysis

Customer service

Records management

Problem solving

Communication

Attention to detail

Adaptability

Tools

SAP

Job description

Navy Region Northwest Fleet and Family Readiness (FFR) is seeking an Administrative/HR Support role within the Human Resources Branch. The position provides administrative, analytical, and management support to the NAF HR Office and involves handling sensitive personnel information, maintaining official files, and coordinating with payroll and program managers.

Responsibilities include data entry, document review, HR system administration, and preparing reports.