Navy Administrative & Records Specialist

Akima; Panama City (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

Five Rivers Analytics (FRA), an Akima company, is hiring a Clerical Support Specialist to provide mid-level clerical and administrative support for NSWC PCD offices. The role requires independence, accuracy, and familiarity with Navy correspondence standards, supporting multiple office functions and ensuring compliant workflows.

The candidate will manage complex documents, assist with budget reports, and coordinate meetings, travel statuses, and office communications using MS Office and Teams.

Qualifications

• 2–3 years of administrative or clerical experience in a professional environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience handling sensitive information and PII preferred.
• Familiarity with Navy or DoD administrative processes is a plus.

Responsibilities

• Serve as receptionist: greet visitors, answer calls, and direct inquiries.
• Maintain records, files, and suspense systems; format official documents per standards.
• Prepare and collate monthly office reports and minutes for projects.
• Manage calendars, travel status docs and office supplies; oversee filing systems.
• Archive records per SECNAV guidelines and coordinate with Navy systems.

Skills

Administrative support

Multitasking

Attention to detail

Communications

Education

High school diploma

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

Five Rivers Analytics (FRA), an Akima company, is hiring a Clerical Support Specialist to provide mid-level clerical and administrative support for NSWC PCD offices. The role requires independence, accuracy, and familiarity with Navy correspondence standards, supporting multiple office functions and ensuring compliant workflows.

The candidate will manage complex documents, assist with budget reports, and coordinate meetings, travel statuses, and office communications using MS Office and Teams.