Human Resources Assistant (Information Systems)

Commander, Navy Installations Command

Keyport (WA)

Hybrid

USD 34,000 - 35,000

Full time

4 days ago

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Benefits offered by this job

Telework eligible

Job summary

Commander, Navy Installations Command in Keyport, WA seeks a Human Resources Assistant to provide administrative, analytical, and management support to the NAF HR Office. The role focuses on handling sensitive employee data, maintaining personnel files, and ensuring compliance with HR policies and deadlines.

Responsibilities include data entry, report generation, and coordination with payroll and program managers.

Qualifications

Supports Human Resources team by maintaining accuracy and efficiency in managing and processing large volumes of sensitive employee information.
Uses automated personnel system and Microsoft Office products to input, organize, and maintain data for purpose of easy retrieval or extracting reports and metrics.

Responsibilities

Maintains centralized Official Personnel Files for the region, ensuring record integrity by consolidating previous federal employment files, merging and organizing data, and documenting all new personnel actions.
Reviews documents for required information, e.g. proper signatures, time periods, required elements and justification or remarks.
Inspects and tracks Personnel Action Reports to identify and resolve errors, such as duplicate actions and incorrect SAP-generated employee data.
Distributes copies of personnel actions to payroll for processing, and to employees for their personal records.
Sustains multiple databases and spreadsheet trackers, compiling information and reviewing data for potential errors or deficiencies.
Processes annual performance appraisals and tracks employee incentive awards, communicating directly with supervisors and managers to maintain compliance with program guidelines.

Job description

Hiring Agency: Commander, Navy Installations Command

This position is assigned to the Human Resources Branch, Non-Appropriated Fund (NAF) Fleet and Family Readiness Support Services department of Fleet and Family Readiness Program (FFR), Commander, Navy Region Northwest. The purpose of this position is to perform Administrative, Analytical and Management Support to the NAF Human Resources Office. CNRNW N94

Key Responsibilities

Duties may include, but are not limited to: Supports Human Resources team by maintaining accuracy and efficiency in managing and processing large volumes of sensitive employee information. Utilizes advanced organizational skills to prioritize and complete miscellaneous administrative tasks, ensuring compliance with HR policies and deadlines.

Maintains centralized Official Personnel Files for the region, ensuring record integrity by consolidating previous federal employment files, merging and organizing data, and documenting all new personnel actions. Reviews documents for required information, e.g. proper signatures, time periods, required elements and justification or remarks. Refers questionable items and discrepancies to responsible personnel assistant or manager for correction.

Uses automated personnel system and Microsoft Office products to input, organize, and maintain data for purpose of easy retrieval or extracting reports and metrics. Inspects and tracks Personnel Action Reports to identify and resolve errors, such as duplicate actions and incorrect SAP-generated employee data, requesting missing documentation for personnel files Distributes copies of personnel actions to payroll for processing, and to employees for their personal records.

Sustains multiple databases and spreadsheet trackers, compiling information and reviewing data for potential errors or deficiencies. Processes annual performance appraisals and tracks employee incentive awards, communicating directly with supervisors and managers to maintain compliance with program guidelines.

Collaborates with program analyst to ensure all recorded data is complete, accurate, and ready for timely distribution to program managers, administrative personnel, and training and performance specialists. Greets visitors, ascertains nature of business, and directs them to appropriate personnel, exercising tact, good manners and courtesy when assisting visitors.

Monitors the personnel group email folder, assisting potential applicants with information about job openings, procedures for applying, and general questions regarding employment Analyzes service date discrepancies, evaluating personnel files and calculating service dates for employees with prior federal service to ensure accuracy in pay and benefit accruals. Manages length-of-service awards program, ordering and distributing award certificates, pins, and time-off awards.

Runs mass pay change reports from the automated and creates spreadsheet for evaluating financial impact on program budgets. Assists HR Management Analyst in processing Appropriated Fund (APF) personnel transactions in the manpower and APF automated personnel systems. Performs other related duties as assigned.

Which agency is hiring for this position?

This position is with Commander, Navy Installations Command, Department of the Navy.

What is the salary for this position?

The posted pay range is $24.5 – $25.5/hr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-15.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.