Federal Administrative & Program Support Specialist

Travel Security Careers; Village of Highland Falls (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Highland Falls, NY seeks a Program Assistant to provide essential administrative and program support. You will coordinate daily office activities, compile and analyze program data, and maintain records and correspondence to ensure operations run smoothly.

Responsibilities include scheduling, deadline tracking, payroll support, and collaboration with various stakeholders.

Qualifications

• Organization and attention to detail required for office tasks.
• Strong written and verbal communications for internal/external contacts.
• Experience with data entry, tracking, and basic analysis.
• Proficiency in Microsoft Office and related office software.
• Ability to manage records, documents, calendars, and deadlines.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities and projects, track deadlines.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and monitor deadlines.
• Assist with payroll, scheduling, finance, HR, or other areas.
• Monitor metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, and external contacts.
• Review work for accuracy and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion when handling sensitive信息

Job description

Transportation Security Administration in Highland Falls, NY seeks a Program Assistant to provide essential administrative and program support. You will coordinate daily office activities, compile and analyze program data, and maintain records and correspondence to ensure operations run smoothly.

Responsibilities include scheduling, deadline tracking, payroll support, and collaboration with various stakeholders.