FAST Team Office Technician

State of California; California; On-site; USD 42,000 - 54,000; Full time

Job summary

The State of California, Department of Justice, Legal Support Operations in San Diego, seeks an Office Technician (Typing) to support a fast-paced legal office. The role involves clerical and administrative duties across reception, facilities, and purchasing functions.

Under supervision, you will handle mail, supplies, VOIP related tasks, and LiveScan fingerprinting, coordinating with HR and vendors to ensure smooth operations.

Qualifications

• Minimum requirements align with Office Technician (Typing) per the class specification.
• Desirable candidates are positive, can work independently or in a team.
• Proficiency in customer service, clear communication, tact and discretion.
• Excellent organizational and up-to-date computer skills.

Responsibilities

• Answer incoming phone calls and provide information on State services.
• Receive legal documents and assist Service Deputies.
• Set up meetings, arrange tables, chairs and media for events.
• LiveScan fingerprinting for candidates and vendors.
• Assist with VOIP installations, changes and repairs.
• Process mail and manage supplies; handle purchasing with vendors.

Skills

General administrative skills

Communication skills

Customer service

Organizational skills

Problem-solving

Tools

VOIP phone systems

Mail room equipment

Office software

Job description

Are you looking for an opportunity to display your office services skills within a legal environment? Do you have the desire to gain knowledge and experience that may be applied in future promotional opportunities? If so, then this might be the position for you. The Department of Justice, Legal Support Operations is currently seeking a well-rounded, friendly individual with general administrative skills to fill our Office Technician (Typist) (OT(T)) position.

Under the immediate supervision of either a Business Service Officer I or II, the OT (T) on the Flexible Administrative Support Team (FAST) performs a variety of clerical and administrative duties which may be on a daily flexible or rotational basis to support the business service functions necessary to ensure the smooth operations of San Diego Attorney General’s Legal Office. FAST OT (T) interacts with Departmental staff and the public in person.

The positions duties may include performing the following responsibilities in a team environment:

• Reception duties such as answer incoming phone calls, provide information on State services and programs and assist Service Deputies by receiving legal documents.
• Facilities Services duties such as follow up on status of building maintenance requests handle the set-up of tables, chairs, and media for meetings; and respond to copier and printer jams.
• LiveScan Operator fingerprints potential new hire candidates and vendors.
• Assist with installations, changes and repairs to VOIP telephones lines and equipment.
• Conducts detailed ergonomic evaluations; initiates purchase of ergonomic equipment and furniture as required, and files documentation with Risk Management.
• Acts as liaison between the Office of Human Resources (OHR) and local employees related to benefits and timekeeping.
• Prepare documentation to reconcile check balances to be deposited.
• Maintains transit and parking records related to employee parking applications/cancellations. Liaises with transit and parking vendors and prepares correspondence.
• Distributes incoming mail, collects outgoing mail, affix postage and deposits mail at correct sites, and processes intra-office mail. Operates complex mail room equipment.
• Fulfills office supply requests, respond to employees. Maintains stock in supply room and informs supervisor when supplies are needed.
• Purchasing duties such as contacting various vendors to negotiate prices and obtain bids for supplies and equipment. Handle timely payment of invoices for goods and services.

You will find additional information about the job in the Duty Statement.

Benefit information can be found on the CalHR website and the CalPERS website.

Minimum Requirements
You will find the Minimum Requirements in the Class Specification.

• OFFICE TECHNICIAN (TYPING)

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Desirable candidates have a positive disposition and can work independently as well as in a team environment. Desirable skills include the ability to work cooperatively and tactfully with staff and management; customer service skills; proficiency in communicating clearly; use of tact and discretion in dealing with confidential and sensitive issues; excellent organizational skills; up to date computer skills; general office environment experience; and demonstrate initiative and willingness to assume increased responsibility. Punctuality and reliability with excellent attendance is required.