Fashion Executive Assistant & Front Desk Coordinator

Alexander Wang Inc.; New York (NY); On-site; USD 68,000 - 72,000; Full time

Benefits offered by this job

Clothing allowance

Healthcare (medical/dental/vision)

FSA & Commuter benefits

401(k) savings plan with employer -?"

Summer Fridays

Job summary

Alexander Wang Inc. in New York, NY seeks an Administrative Assistant to provide essential day-to-day support for the Global President and NY HQ.

You will co-own calendar management, greet visitors at the front desk, assist with travel and expenses, and partner with HR on engagement events. The ideal candidate has 1–2 years in an administrative role, a fashion industry background preferred, and strong MS Office/Outlook skills with exceptional organization and discretion.

Qualifications

• 1 to 2 years in an administrative, executive support, or reception role.
• Fashion or luxury industry background preferred.
• Proficiency in Microsoft Office and Outlook (Concur or a similar expense platform is a plus).
• Strong calendar management and prioritization skills.
• Clear, polished written and verbal communication, with a professional presence at the front desk.
• Absolute discretion with confidential information.
• On-site at NY HQ five days a week.

Responsibilities

• Provide a broad range of administrative support to the Senior Executive Assistant: writing/editing emails, drafting memos, scheduling, and following up on correspondence
• Assist with calendar management and scheduling support as directed by the Senior Executive Assistant
• Support and co-own calendar management for the Global President in partnership with the Senior Executive Assistant
• Prioritize multiple inquiries and requests while troubleshooting and diminishing scheduling conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
• Help prepare agendas for key meetings and ensure follow-up on action items
• Organize and prepare meetings, live and across digital platforms, and ensure attendance with appropriate scheduling details and reminders for participants
• Support travel coordination, assisting with domestic and international itinerary logistics as directed
• Manage highly sensitive and confidential information and materials
• Research, prioritize, and follow up on incoming issues and concerns, determining appropriate course of action, referral, or response, and escalating to the Senior Executive Assistant as needed
• Support additional business areas and special projects as needed
• Perform ad-hoc errands as needed
• Coordinate daily lunch orders and logistics
• Sit at the front-of-house desk, greeting and fielding visitors and partnering with Security to ensure smooth, secure access to the office
• Execute daily office walkthroughs and restock supplies as needed
• Support Facilities Team, as needed, on incoming packages
• Partner with housekeeping to ensure office standards + safety are upheld
• Partner with HR on the planning and execution of employee engagement events
• Travel & Expense Management
• Coordinate travel bookings for the Global President, including domestic and international logistics
• Manage expenses for the Global President, including support on receipt allocation and adherence to budget
• Assist in preparation and logistics for Market weeks
• Assist in preparation and logistics for all Town Halls

Skills

Calendar management

Microsoft Office

Verbal communication

Written communication

Discretion

Detail oriented

Tools

Concur

Job description

Alexander Wang Inc. in New York, NY seeks an Administrative Assistant to provide essential day-to-day support for the Global President and NY HQ.

You will co-own calendar management, greet visitors at the front desk, assist with travel and expenses, and partner with HR on engagement events. The ideal candidate has 1–2 years in an administrative role, a fashion industry background preferred, and strong MS Office/Outlook skills with exceptional organization and discretion.