Executive Support & Front Desk (Fashion)

alexanderwang; New York (NY); On-site; USD 68,000 - 72,000; Full time

Benefits offered by this job

Clothing allowance and discounted merc

Healthcare coverage

FSAs and commuter benefits

401(k) with employer match

Summer Fridays

Job summary

Alexander Wang is seeking an Administrative Assistant to provide essential day-to-day support for the Global President and NY HQ, reporting to the Senior Executive Assistant. The role demands exceptional organization, attention to detail, and a working understanding of the fashion industry.

You will co-own calendar management, greet visitors at the front desk, coordinate domestic and international travel, and assist HR with engagement events and Market weeks.

Qualifications

• 1 to 2 years in an administrative, executive support, or reception role.
• Fashion or luxury industry background preferred.
• Proficiency in Microsoft Office and Outlook.
• Strong calendar management skills and sound judgment when prioritizing competing requests.
• Clear, polished written and verbal communication, with a professional presence at the front desk.
• Absolute discretion with confidential information.
• On-site at NY HQ five days a week.

Responsibilities

• Provide a broad range of administrative support to the Senior Executive Assistant: writing/editing emails, drafting memos, scheduling, and following up on correspondence.
• Assist with calendar management and scheduling support as directed by the Senior Executive Assistant.
• Support and co-own calendar management for the Global President in partnership with the Senior Executive Assistant.
• Prioritize multiple inquiries and requests while troubleshooting and diminishing scheduling conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Help prepare agendas for key meetings and ensure follow-up on action items.
• Organize and prepare meetings, live and across digital platforms, and ensure attendance with appropriate scheduling details and reminders for participants.
• Support travel coordination, assisting with domestic and international itinerary logistics as directed.
• Manage highly sensitive and confidential information and materials.
• Research, prioritize, and follow up on incoming issues and concerns, determining appropriate course of action, referral, or response, and escalating to the Senior Executive Assistant as needed.
• Support additional business areas and special projects as needed.
• Perform ad-hoc errands as needed.
• Coordinate daily lunch orders and logistics.
• Sit at the front-of-house desk, greeting and fielding visitors and partnering with Security to ensure smooth, secure access to the office.
• Execute daily office walkthroughs and restock supplies as needed.
• Support Facilities Team, as needed, on incoming packages.
• Partner with housekeeping to ensure office standards + safety are upheld.
• Partner with HR on the planning and execution of employee engagement events.
• Coordinate travel bookings for the Global President, including domestic and international logistics.
• Manage expenses for the Global President, including support on receipt allocation and adherence to budget.
• Assist in preparation and logistics for Market weeks.
• Assist in preparation and logistics for all Town Halls.

Skills

Calendar management

Microsoft Office

Outlook

Communication skills

Discretion

Organizational skills

Reception/front desk experience

Tools

Concur or similar expense platform

Job description

Alexander Wang is seeking an Administrative Assistant to provide essential day-to-day support for the Global President and NY HQ, reporting to the Senior Executive Assistant. The role demands exceptional organization, attention to detail, and a working understanding of the fashion industry.

You will co-own calendar management, greet visitors at the front desk, coordinate domestic and international travel, and assist HR with engagement events and Market weeks.