Administrative Assistant

Alexander Wang Inc.; New York (NY); On-site; USD 68,000 - 72,000; Full time

Benefits offered by this job

Clothing allowance

Healthcare (medical/dental/vision)

Flexible spending account (FSA) & Com

401(k) savings plan with employer

Summer Fridays

Job summary

Alexander Wang Inc. is seeking an Administrative Assistant to provide essential day-to-day support for the Global President and NY HQ.

You will co-own calendar management, greet visitors at the front desk, coordinate travel and expenses, and support HR events and Market weeks. The role requires 1–2 years in an administrative or reception function, with a preference for fashion or luxury industry background.

Qualifications

• 1–2 years in an administrative, executive support, or reception role.
• Fashion or luxury industry background preferred.
• Proficiency in Microsoft Office and Outlook (Concur or a similar expense platform is a plus).

Responsibilities

• Provide broad administrative support to the Senior Executive Assistant.
• Assist with calendar management and scheduling; co-own calendar for the Global President.
• Sit at front-of-house desk, greet visitors, coordinate office operations and security liaison.
• Coordinate travel bookings for the Global President, including domestic and international logistics, and manage expenses.
• Support employee engagement events with HR and assist Market weeks prep and Town Halls.

Skills

Calendar management

Microsoft Office

Outlook

Communication

Tools

Concur

Job description

Position Title: Administrative Assistant

Reporting to Title: Senior Executive Assistant

Summary: The Administrative Assistant is responsible for providing essential day-to-day support and ensuring smooth operations for the Global President and NY HQ office, and will report to the Senior Executive Assistant. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and a working understanding of the fashion industry. Key functions include co-owning calendar management for the Global President, serving as the first point of contact at the front-of-house desk, coordinating travel and expenses, partnering with HR on employee engagement events and Town Halls, and supporting preparation for Market weeks.

Responsibilities include but are not limited to:

Administrative Assistant Support (Reporting to the Senior Executive Assistant)

• Provide a broad range of administrative support to the Senior Executive Assistant: writing/editing emails, drafting memos, scheduling, and following up on correspondence.
• Assist with calendar management and scheduling support as directed by the Senior Executive Assistant.
• Support and co-own calendar management for the Global President in partnership with the Senior Executive Assistant.
• Prioritize multiple inquiries and requests while troubleshooting and diminishing scheduling conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Help prepare agendas for key meetings and ensure follow-up on action items.
• Organize and prepare meetings, live and across digital platforms, and ensure attendance with appropriate scheduling details and reminders for participants.
• Support travel coordination, assisting with domestic and international itinerary logistics as directed.
• Manage highly sensitive and confidential information and materials.
• Research, prioritize, and follow up on incoming issues and concerns, determining appropriate course of action, referral, or response, and escalating to the Senior Executive Assistant as needed.
• Support additional business areas and special projects as needed.
• Perform ad-hoc errands as needed.
• Coordinate daily lunch orders and logistics.

Front of House & Reception

• Sit at the front-of-house desk, greeting and fielding visitors and partnering with Security to ensure smooth, secure access to the office.
• Execute daily office walkthroughs and restock supplies as needed.
• Support Facilities Team, as needed, on incoming packages.
• Partner with housekeeping to ensure office standards + safety are upheld.

Employee Engagement

• Partner with HR on the planning and execution of employee engagement events.

Travel & Expense Management

• Coordinate travel bookings for the Global President, including domestic and international logistics.
• Manage expenses for the Global President, including support on receipt allocation and adherence to budget.

Market Week + Twice Annual Town Hall Support

• Assist in preparation and logistics for Market weeks.
• Assist in preparation and logistics for all Town Halls.

We are an Equal Opportunity Employer M/D/F/V

In compliance with the New York City salary transparency requirements, the potential salary for this position is from $68,000 to $72,000, which represents a range commensurate with experience, knowledge, and skills required.

• 1 to 2 years in an administrative, executive support, or reception role.
• Fashion or luxury industry background preferred.
• Proficiency in Microsoft Office and Outlook (Concur or a similar expense platform is a plus).
• Strong calendar management skills and sound judgment when prioritizing competing requests.
• Clear, polished written and verbal communication, with a professional presence at the front desk.
• Absolute discretion with confidential information.
• Organized, detail-oriented, and comfortable shifting between priorities quickly.
• On-site at NY HQ five days a week.

We offer a comprehensive benefits package, including but not limited to:

• Clothing allowance & discounted merchandise
• Healthcare (medical/dental/vision) coverage
• Flexible spending account (FSA) & Commuter benefits
• 401(k) savings plan with employer match
• Summer Fridays