Farm & Real Estate Admin Specialist

Hertz Farm Management; Mason City (IA); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

401(k) employer match

Sick leave

Job summary

Hertz Farm Management in Mason City, IA is seeking an organized Administrative Assistant to support farm management, real estate, and appraisal services under the office manager. You will greet guests, answer calls, screen inquiries, and direct them to the right parties, while handling routine accounting tasks and expenses.

You will prepare high-quality correspondence and reports, maintain electronic and physical files, coordinate client visits and meetings, and assist field staff with data and

Qualifications

• Associate’s degree or higher preferred.
• Strong verbal and written communication skills.
• Experience with office administration and standard equipment.
• Proficiency in MS Office suite and related tools.
• Ability to handle confidential information with discretion.
• Valid driver’s license and reliable transportation.

Responsibilities

• Greet and assist guests, answer and screen calls, and direct inquiries.
• Process expenses and income, plus other accounting tasks.
• Create high-quality correspondence and reports from field staff materials.
• Maintain electronic and physical files for real estate, insurance, and records.
• Distribute mail throughout the office.
• Coordinate client visits, meetings, and events.
• Assist with organizing spreadsheet data for field staff.
• Utilize various software and websites to locate farmland data for analysis.
• Provide project management support by tracking tasks and progress.
• Collaborate with outside organizations such as USDA and vendors.
• Assist in maintaining and ordering office supplies.
• Complete special projects and other duties as assigned.

Skills

Verbal communication

Written communication

Office administration

Data entry

Organization skills

Attention to detail

Customer service

Education

Associate or higher

Tools

Word processing

Spreadsheets

Database

Presentation software

Job description

Hertz Farm Management in Mason City, IA is seeking an organized Administrative Assistant to support farm management, real estate, and appraisal services under the office manager. You will greet guests, answer calls, screen inquiries, and direct them to the right parties, while handling routine accounting tasks and expenses.

You will prepare high-quality correspondence and reports, maintain electronic and physical files, coordinate client visits and meetings, and assist field staff with data and