Administrative Professional: Mason City, IA

Hertz Farm Management; Mason City (IA); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

401(k) employer match

Sick leave

Job summary

Hertz Farm Management in Mason City, IA is seeking an organized Administrative Assistant to support farm management, real estate, and appraisal services under the office manager. You will greet guests, answer calls, screen inquiries, and direct them to the right parties, while handling routine accounting tasks and expenses.

You will prepare high-quality correspondence and reports, maintain electronic and physical files, coordinate client visits and meetings, and assist field staff with data and

Qualifications

• Associate’s degree or higher preferred.
• Strong verbal and written communication skills.
• Experience with office administration and standard equipment.
• Proficiency in MS Office suite and related tools.
• Ability to handle confidential information with discretion.
• Valid driver’s license and reliable transportation.

Responsibilities

• Greet and assist guests, answer and screen calls, and direct inquiries.
• Process expenses and income, plus other accounting tasks.
• Create high-quality correspondence and reports from field staff materials.
• Maintain electronic and physical files for real estate, insurance, and records.
• Distribute mail throughout the office.
• Coordinate client visits, meetings, and events.
• Assist with organizing spreadsheet data for field staff.
• Utilize various software and websites to locate farmland data for analysis.
• Provide project management support by tracking tasks and progress.
• Collaborate with outside organizations such as USDA and vendors.
• Assist in maintaining and ordering office supplies.
• Complete special projects and other duties as assigned.

Skills

Verbal communication

Written communication

Office administration

Data entry

Organization skills

Attention to detail

Customer service

Education

Associate or higher

Tools

Word processing

Spreadsheets

Database

Presentation software

Job description

Job Description

We are looking for the next valuable addition to our business family. In this role you will provide administrative support for the farm management, real estate, and appraisal services we provide under the direction of the office manager. If you are an energetic and motivated individual who is passionate about helping others you will thrive in this position.

The ideal candidate will have a cooperative and committed personality that likes working in a team environment focused on providing excellent service to our valued clients. If you appreciate variety, organization, and have an eye for details, we would enjoy meeting you.

We are a family-owned company that has been in business for over 80 years and are committed to providing personalized education and professional asset services to provide peace of mind to farmland owners. We value and care for our employees and strive to provide a culture that emphasizes integrity, respect, and accountability.

Job Details

• Posted: October 28, 2026


• Type: Full Time


• Location: Mason City, IA Office

Specific Job Duties

• Professionally greet and assist all in-person guests, clients, vendors, and tenants, as well as answer and screen incoming phone calls and direct them to the appropriate parties.


• Process expenses and income, along with other assigned accounting tasks.


• Create high-quality correspondence and reports based on materials provided by professional field staff, including typing, proofing, and packaging.


• Maintain and file documents, both electronically and physically, related to real estate, insurance, expense details, governmental filings, and general agriculture information.


• Distribute mail throughout the office.


• Coordinate client visits, team schedules, meetings, conferences, seminars, and other events.


• Assist with organizing and maintaining spreadsheet data for professional field staff.


• Utilize various software and websites to locate and prepare information for analyzing farmland including mapping, property assessor data, and historical real estate records, among others.


• Provide project management support to field staff by tracking tasks and ensuring completion.


• Communicate and collaborate effectively with outside organizations such as USDA, grain marketing terminals, co-ops, and other vendors.


• Assist in maintaining and ordering necessary office supplies


• Complete special projects and perform other duties as assigned

Compensation

Hertz Farm Management’s competitive compensation package offers a salary based on experience, health/dental/vision/life insurance, 401(k) that includes an employer match, vacation, sick leave, and paid holidays.

Requirements

• Associate’s degree or above is preferred.


• Excellent verbal and written communication skills.


• Knowledge of office administrative procedures and use of standard office equipment at a level generally acquired through 1 + years related experience.


• Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.


• High level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact, and diplomacy.


• Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.


• Continual attention to detail in composing, typing and proofing materials, organizational skills for establishing priorities and meeting deadlines,


• Valid driver’s license and reliable vehicle for occasional local errands (mail/document delivery and pickup) mileage is reimbursed.