Administrative Professional

Hertz Associates, Ltd.; Mason City (IA); On-site; USD 35,000 - 52,000; Full time

Job summary

Hertz Farm Management, Inc. is seeking an Administrative Professional in Mason City, IA to support farm management, real estate, and appraisal services under the office manager.

You will handle front-desk tasks, coordinate meetings, manage documents and data, and assist with various administrative duties essential to client service. The role emphasizes teamwork, organization, attention to detail, and a proactive approach to assist farmland owners and service providers.

Qualifications

• Associate’s degree or higher preferred.
• Excellent verbal and written communication skills.
• Knowledge of office administrative procedures and standard equipment.
• Proficient in common software applications for word processing, spreadsheets, databases, and presentations.
• Strong interpersonal, analytical, and organizational abilities.
• Ability to prioritize, meet deadlines, and handle confidential information.

Responsibilities

• Greet and assist visitors, answer and screen calls, and direct inquiries appropriately.
• Process expenses and income and perform accounting-related tasks.
• Prepare high-quality correspondence and reports from materials provided by staff.
• Maintain electronic and physical filing for real estate, insurance, expenses, filings, and agricultural records.
• Distribute mail and coordinate client visits, meetings, and events.
• Maintain and organize spreadsheet data for the field staff and assist with data analysis for farmland information.

Skills

Verbal communication

Written communication

Attention to detail

Organization

Interpersonal skills

Analytical ability

Office software

Education

Associate’s degree

Tools

Word processing

Spreadsheets

Database

Presentation software

Job description

Administrative Professional: Mason City, IA

We are looking for the next valuable addition to our business family. In this role you will provide administrative support for the farm management, real estate, and appraisal services we provide under the direction of the office manager. If you are an energetic and motivated individual who is passionate about helping others you will thrive in this position.

The ideal candidate will have a cooperative and committed personality that likes working in a team environment focused on providing excellent service to our valued clients. If you appreciate variety, organization, and have an eye for details, we would enjoy meeting you.

We are a family-owned company that has been in business for over 80 years and are committed to providing personalized education and professional asset services to provide peace of mind to farmland owners. We value and care for our employees and strive to provide a culture that emphasizes integrity, respect, and accountability.

Specific Job Duties:

• Professionally greet and assist all in-person guests, clients, vendors, and tenants, as well as answer and screen incoming phone calls and direct them to the appropriate parties.
• Process expenses and income, along with other assigned accounting tasks.
• Create high-quality correspondence and reports based on materials provided by professional field staff, including typing, proofing, and packaging.
• Maintain and file documents, both electronically and physically, related to real estate, insurance, expense details, governmental filings, and general agriculture information.
• Distribute mail throughout the office.
• Coordinate client visits, team schedules, meetings, conferences, seminars, and other events.
• Assist with organizing and maintaining spreadsheet data for professional field staff.
• Utilize various software and websites to locate and prepare information for analyzing farmland including mapping, property assessor data, and historical real estate records, among others.
• Provide project management support to field staff by tracking tasks and ensuring completion.
• Communicate and collaborate effectively with outside organizations such as USDA, grain marketing terminals, co-ops, and other vendors.
• Assist in maintaining and ordering necessary office supplies
• Complete special projects and perform other duties as assigned

Compensation:

Hertz Farm Management’s competitive compensation package offers a salary based on experience, health/dental/vision/life insurance, 401(k) that includes an employer match, vacation, sick leave, and paid holidays.

Requirements:

• Associate’s degree or above is preferred.
• Excellent verbal and written communication skills.
• Knowledge of office administrative procedures and use of standard office equipment at a level generally acquired through 1 + years related experience.
• Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.
• High level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact, and diplomacy.
• Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Continual attention to detail in composing, typing and proofing materials, organizational skills for establishing priorities and meeting deadlines,
• Valid driver’s license and reliable vehicle for occasional local errands (mail/document delivery and pickup) mileage is reimbursed.

We specialize in farmland asset management, providing personalized service to assist our clients in meeting their farmland ownership and investment goals. Our main goals are to look after our clients’ best interests and to increase the net return on their assets, while ensuring stewardship of the land.

Hertz Farm Management, Inc. is a licensed Real Estate Brokerage in Arizona, Colorado, Illinois, Indiana, Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, South Dakota, Texas
Hertz Real Estate Services is a licensed Real Estate Brokerage in Illinois, Iowa, Wisconsin