Administrative Professional - Mason City Office

Masoncityia; Mason City (IA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with employer match

Paid vacation

Paid sick leave

Paid holidays

Job summary

Hertz Farm Management is seeking an Administrative Professional for the Mason City office to provide administrative support across farm management, real estate, and appraisal services under the office manager. The role requires an energetic, team-oriented individual who values accuracy and excellent service to clients.

The ideal candidate will thrive in a cooperative culture with emphasis on integrity, respect, and accountability.

Qualifications

• Associate’s degree or higher preferred.
• Excellent verbal and written communication.
• 1+ years of related administrative experience.
• Proficient in MS Office and general software.

Responsibilities

• Greet and assist in-person guests, clients, vendors, and tenants, and screen calls.
• Process expenses and income, along with other accounting tasks.
• Create correspondence and reports from materials provided by staff.
• Maintain and file documents related to real estate, insurance, expenses, filings, and agriculture information.
• Distribute mail throughout the office.
• Coordinate client visits, team schedules, meetings, conferences, and events.
• Maintain spreadsheet data for professional staff.
• Use software and websites to locate farmland information and historical records.
• Provide project management support by tracking tasks and completion.
• Communicate with outside organizations such as USDA, grain terminals, co-ops, and vendors.
• Maintain and order office supplies.
• Complete special projects and other duties as assigned.

Skills

Verbal and written communication

Interpersonal skills

Analytical ability

Attention to detail

Organizational skills

Team collaboration

Education

Associate’s degree or higher

Tools

Word processing

Spreadsheets

Database

Presentation software

Office equipment

Job description

Administrative Professional - Mason City Office

We are looking for the next valuable addition to our business family. In this role you will provide administrative support for the farm management, real estate, and appraisal services we provide under the direction of the office manager. If you are an energetic and motivated individual who is passionate about helping others you will thrive in this position.

The ideal candidate will have a cooperative and committed personality that likes working in a team environment focused on providing excellent service to our valued clients. If you appreciate variety, organization, and have an eye for details, we would enjoy meeting you.

We are a family-owned company that has been in business for over 80 years and are committed to providing personalized education and professional asset services to provide peace of mind to farmland owners. We value and care for our employees and strive to provide a culture that emphasizes integrity, respect, and accountability.

Specific Job Duties:

• Professionally greet and assist all in-person guests, clients, vendors, and tenants, as well as answer and screen incoming phone calls and direct them to the appropriate parties.
• Process expenses and income, along with other assigned accounting tasks.
• Create high-quality correspondence and reports based on materials provided by professional field staff, including typing, proofing, and packaging.
• Maintain and file documents, both electronically and physically, related to real estate, insurance, expense details, governmental filings, and general agriculture information.
• Distribute mail throughout the office.
• Coordinate client visits, team schedules, meetings, conferences, seminars, and other events.
• Assist with organizing and maintaining spreadsheet data for professional field staff.
• Utilize various software and websites to locate and prepare information for analyzing farmland including mapping, property assessor data, and historical real estate records, among others.
• Provide project management support to field staff by tracking tasks and ensuring completion.
• Communicate and collaborate effectively with outside organizations such as USDA, grain marketing terminals, co-ops, and other vendors.
• Assist in maintaining and ordering necessary office supplies
• Complete special projects and perform other duties as assigned

Compensation:

Hertz Farm Management’s competitive compensation package offers a salary based on experience, health/dental/vision/life insurance, 401(k) that includes an employer match, vacation, sick leave, and paid holidays.

Requirements:

• Associate’s degree or above is preferred.
• Excellent verbal and written communication skills.
• Knowledge of office administrative procedures and use of standard office equipment at a level generally acquired through 1 + years related experience.
• Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.
• High level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact, and diplomacy.
• Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Continual attention to detail in composing, typing and proofing materials, organizational skills for establishing priorities and meeting deadlines,
• Valid driver’s license and reliable vehicle for occasional local errands (mail/document delivery and pickup) mileage is reimbursed.