Farm Operations Admin & Data Coordination Specialist

Ac Foods; Delano (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Ac Foods in California is seeking a Production Assistant to coordinate a wide range of daily administrative duties for farm operations, supporting farm services, food safety, accounting, and human resources. The role involves handling invoicing codes, tracking harvest costs, processing timecards, and assisting with vendor communications and HR documentation.

Ideal candidate has strong organizational skills, Excel proficiency, bilingual English/Spanish, and the ability to work both independently

Qualifications

• High school diploma or equivalent.
• 2+ years in customer service or administrative role.
• Proficient in Microsoft 365 including Outlook, Excel, Word.
• Experience with farming administrative processes is a plus.
• Bilingual English/Spanish preferred.
• Strong communication and organizational skills; detail-oriented.

Responsibilities

• Coordinate a wide range of daily administrative duties for farm operations.
• Verify invoicing codes and track harvest costs daily.
• Support accounting, payroll, and HR documentation processes.
• Handle phone inquiries and mail/packages; direct to appropriate dept.
• Maintain farm maps and assist with vendor coordination.
• Assist with new hire orientation and employee changes as needed.
• Ensure compliance with data entry and records procedures.

Skills

Accounts payable

Accounts receivable

Clerical procedures

Excel formulas

Phone handling

Independent & team work

Communication skills

Organization

Time management

Customer service

Multitasking

Integrity & accountability

Education

High school diploma or equivalent

Tools

Microsoft 365 (Outlook, Excel, Word)

Famous software

Job description

Ac Foods in California is seeking a Production Assistant to coordinate a wide range of daily administrative duties for farm operations, supporting farm services, food safety, accounting, and human resources. The role involves handling invoicing codes, tracking harvest costs, processing timecards, and assisting with vendor communications and HR documentation.

Ideal candidate has strong organizational skills, Excel proficiency, bilingual English/Spanish, and the ability to work both independently