Production Assistant

Ac Foods; Delano (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Ac Foods in California is seeking a Production Assistant to coordinate a wide range of daily administrative duties for farm operations, supporting farm services, food safety, accounting, and human resources. The role involves handling invoicing codes, tracking harvest costs, processing timecards, and assisting with vendor communications and HR documentation.

Ideal candidate has strong organizational skills, Excel proficiency, bilingual English/Spanish, and the ability to work both independently

Qualifications

• High school diploma or equivalent.
• 2+ years in customer service or administrative role.
• Proficient in Microsoft 365 including Outlook, Excel, Word.
• Experience with farming administrative processes is a plus.
• Bilingual English/Spanish preferred.
• Strong communication and organizational skills; detail-oriented.

Responsibilities

• Coordinate a wide range of daily administrative duties for farm operations.
• Verify invoicing codes and track harvest costs daily.
• Support accounting, payroll, and HR documentation processes.
• Handle phone inquiries and mail/packages; direct to appropriate dept.
• Maintain farm maps and assist with vendor coordination.
• Assist with new hire orientation and employee changes as needed.
• Ensure compliance with data entry and records procedures.

Skills

Accounts payable

Accounts receivable

Clerical procedures

Excel formulas

Phone handling

Independent & team work

Communication skills

Organization

Time management

Customer service

Multitasking

Integrity & accountability

Education

High school diploma or equivalent

Tools

Microsoft 365 (Outlook, Excel, Word)

Famous software

Job description

Description

The Production Assistant is responsible for coordinating a wide range of daily administrative duties for farm operations. This position interacts and supports activities for farm services, food safety, accounting, and human resources departments. The role is essential to support organizational goals and model best practices, guided by our values of Excellence, Accountability, Transparency and Stewardship (EATS).

Job Duties and Responsibilities

• Calibrates with FLC and external teams regarding production tracking, i.e., harvest, pruning, etc.
• Verifies coding for invoicing in Open Invoice.
• Tracks harvest costs by block and variety daily.
• Reconciles shipping receipts from cooler to receiving reports at packing house.
• Partners with farm management regarding food safety documentation.
• Contacts vendors and provides additional support to Farm Manager.
• Updates and maintains farm maps.
• Reviews coding, and entry of invoices for processing.
• Reviews and balances timecards before sending report to Payroll Department.
• Partners with FLC’s on assuring all contract paperwork is current and complete.
• Reviews and verifies FLC billing balances with timecards.
• Answers telephone takes messages and directs calls to the appropriate department.
• Processes and directs incoming and outgoing mail and packages.
• Partners with HR on coordination of events and required documentation, i.e., new hire orientation, employee changes, trainings, separation, etc.
• Performs other duties as assigned.

Requirements

• Basic knowledge of accounts payables and receivables.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Knowledge of creating Excel spreadsheets with formulas to analyze data.
• Ability to answer, screen and direct phone calls to the appropriate department.
• Ability to work independently as well as in a team environment.
• Professional verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize duties and manage time appropriately.
• Excellent interpersonal and customer service skills.
• Ability to multi-task and adapt quickly to change.
• High level of integrity and accountability with a strong sense of urgency.

Preferred Qualifications

• High school diploma or equivalent.
• 2+ years of experience in customer service and/or administrative role.
• Proficient level computer skills with Microsoft 365 (Outlook, Excel, Word).
• Administrative experience in farming.
• Famous software experience.
• Bilingual verbal and written English/Spanish.