Fairfax Area Clinical Trials & Patient Care Coordinator

Re:Cognition Health Limited; Fairfax (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

Re:Cognition Health Limited is seeking an experienced Clinical Trials Coordinator to manage activities across the full trial lifecycle in Fairfax, VA. The role requires collaboration with investigators, sponsors, and cross-functional teams to ensure GCP-aligned delivery.

You will coordinate private practice support, schedule visits, manage patient records, and ensure HIPAA/GDPR compliance while maintaining high standards of patient care and data integrity.

Qualifications

• 3–5 years experience in Clinical Trials Coordination, operation, set-up and delivery.
• 1–2 years experience in Healthcare setting, preferred.
• Proficiency in Microsoft Office packages (Word, Excel, PowerPoint).
• Experience with electronic data capture (EDC) systems (CRIO preferred) and electronic health records (EHR) systems (Azalea Health EHR preferred).

Responsibilities

• Ensure highest levels of patient care and clinical delivery at all times.
• Support business development by working with clinicians to recruit patients.
• Ensure SOPs are followed and staff trained and compliant.
• Ensure accurate and timely entry of patient records in databases and forms.
• Maintain patient records securely per data protection requirements.
• Maintain Center to high standards and ensure equipment is calibrated and maintained.
• Ensure adequate stock in the Center is ordered timely and controlled.
• Collect patient feedback and analyze to improve services.
• Handle queries, SAE and IRB/FDA reporting within required time frames.
• Coordinate all visits for monoclonal antibody infusions.
• Schedule appointments, scans, labs, and follow-ups in collaboration with physicians.
• Manage confirmations, rescheduling, and reminders.
• Liaise with radiology centers, laboratories and external providers.
• Work with PC Manager and physicians for efficient patient flow.
• Maintain up-to-date patient medical records.
• Facilitate secure transmission of medical documents.
• Ensure HIPAA and GDPR compliance in handling patient data.
• Be point of contact for referring physicians on progress and docs.
• Participate in weekly team meetings for patient updates.
• Ensure collaboration between clinical research and PC teams.
• Perform vital signs (BP, pulse, etc.) and EKGs.
• Monitor patients during infusions and report concerns.

Skills

Clinical Trials Coordination

Healthcare setting experience

Microsoft Office

Data entry / record management

Tools

CRIO EDC

Azalea Health EHR

Job description

Re:Cognition Health Limited is seeking an experienced Clinical Trials Coordinator to manage activities across the full trial lifecycle in Fairfax, VA. The role requires collaboration with investigators, sponsors, and cross-functional teams to ensure GCP-aligned delivery.

You will coordinate private practice support, schedule visits, manage patient records, and ensure HIPAA/GDPR compliance while maintaining high standards of patient care and data integrity.