Faculty Support & Operations Coordinator

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Stanford Graduate School of Business seeks a Faculty Assistant II to deliver comprehensive administrative support to faculty and the Faculty Support team. You will prepare course materials, handle travel reimbursements, maintain class web pages, and assist with events and communications.

Ideal candidates bring strong organizational, verbal and written communication skills, plus experience in calendar management and office software.

Qualifications

• Proficient with office software and email applications.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize and multi-task.
• Experience with administrative support and calendar management.

Responsibilities

• Provide comprehensive administrative support to faculty and team.
• Schedule, organize, and coordinate conferences, seminars, and events; liaise with vendors.
• Prepare course readers, materials, and correspondences; manage documents.
• Maintain web content and manage travel reimbursements per policy.
• Support team with HR transactions and staff training as needed.

Skills

Proficient communication

Organizational skills

Attention to detail

Customer service

Multi-tasking

Education

High school diploma

3+ years administrative experience

Tools

Microsoft Office

Job description

Stanford Graduate School of Business seeks a Faculty Assistant II to deliver comprehensive administrative support to faculty and the Faculty Support team. You will prepare course materials, handle travel reimbursements, maintain class web pages, and assist with events and communications.

Ideal candidates bring strong organizational, verbal and written communication skills, plus experience in calendar management and office software.