Faculty Support Coordinator

Georgia Institute of Technology; Atlanta (GA); On-site; USD 33,000 - 44,000; Full time

Job summary

Georgia Tech in Atlanta seeks an experienced administrative professional to provide comprehensive administrative and financial support for a faculty member and related research group. You will coordinate proposals, prepare correspondence, and manage purchasing and reporting tasks within a university setting.

The ideal candidate has a bachelor’s degree (or equivalent experience) and 5–7 years of relevant work, with strong skills in financial record keeping, policy interpretation, and effective

Qualifications

• Bachelor's Degree or an equivalent combination of education and experience.
• Five to seven years of job related experience.
• This job requires working knowledge of administrative support processes required for an academic/research group within a university environment. Included are skills in financial record keeping, report writing, communications and customer service. Use of office and specialized computer applications and systems is required.

Responsibilities

• Coordinate proposal preparation and submission (data collection, tracking of statistical information, routing, editing).
• Compile information, confer with appropriate staff and prepare drafts of correspondence and reports.
• Process check requests including support documentation. Coordinate monthly purchases statement reconciliation. Enter purchase orders through accounting system.
• Assist PI's regarding interpretation and application of administrative policies and procedures .
• Liaise with financial office in coordinating oversight of sponsored project activity.
• Coordinate hiring process for assigned group by assembling personnel forms and arranging transportation and accommodation for new employees.
• Coordinate and participate in visits, meetings, seminars and video conferences.
• Maintain faculty calendars. Prepare and update faculty CVs and bio-sketches; update faculty members' database.
• Perform other duties as assigned.

Skills

Administrative support

Financial records

Report writing

Customer service

Office software

Education

Bachelor's degree

Experience mix

Job description

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

• Students are our top priority.
• We strive for excellence.
• We thrive on diversity.
• We celebrate collaboration.
• We champion innovation.
• We safeguard freedom of inquiry and expression.
• We nurture the well-being of our community.
• We act ethically.
• We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

The School of Materials Science & Engineering (MSE) has 42 academic faculty, 30 research faculty and post-docs, approximately 100 visiting scholars and Tech Temps, and 27 administrative and technical staff. The School is housed in five buildings and continues to diversify and expand the academic and research programs. To learn more about MSE, visit: www.mse.gatech.edu

Job Summary

Perform and coordinate administrative and financial support activities required by assigned faculty member(s) and associated research group(s). This position will interact on a consistent basis with: assigned faculty, research group staff and sponsors. This position typically will advise and counsel: research group staff. This position will supervise: NA.

Responsibilities

Job Duty 1 -

Coordinate proposal preparation and submission (data collection, tracking of statistical information, routing, editing).

Job Duty 2 -

Compile information, confer with appropriate staff and prepare drafts of correspondence and reports.

Job Duty 3 -

Process check requests including support documentation. Coordinate monthly purchases statement reconciliation. Enter purchase orders through accounting system.

Job Duty 4 -

Assist PI's regarding interpretation and application of administrative policies and procedures .

Job Duty 5 -

Liaise with financial office in coordinating oversight of sponsored project activity.

Job Duty 6 -

Coordinate hiring process for assigned group by assembling personnel forms and arranging transportation and accommodation for new employees.

Job Duty 7 -

Coordinate and participate in visits, meetings, seminars and video conferences.

Job Duty 8 -

Maintain faculty calendars. Prepare and update faculty CVs and bio-sketches; update faculty members' database.

Job Duty 9 -

Perform other duties as assigned.

Educational Requirements

Required Qualifications

Bachelor's Degree or an equivalent combination of education and experience

Required Experience

Five to seven years of job related experience

Skills

Knowledge, Skills, & Abilities

This job requires working knowledge of administrative support processes required for an academic/research group within a university environment. Included are skills in financial record keeping, report writing, communications and customer service. Use of office and specialized computer applications and systems is required.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

Salary range: $23.70 to $32.23 hourly/contingent upon experience and qualifications

Location: Atlanta, GA

Job grade: A7

This is not a supervisory position.

This position does have financial responsibilities.

No, this position will not be required to drive.

This role is considered a position of trust.

This position does require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

Background Check

A successful candidate must be able to pass a background check, which will include a credit check. Please visit https://usg.policystat.com/policy/19298143/latest