Program Support Coordinator- Limited Term

Georgia Institute of Technology; Atlanta (GA); On-site; USD 49,000 - 58,000; Full time

Job summary

Georgia Tech in Atlanta is seeking a Professional Administrative Coordinator to provide professional and administrative support for targeted programs and unit initiatives. You will interact regularly with faculty and staff, advise and counsel, and support scheduling and logistics for meetings and events.

The role requires 3–5 years of related experience, a technical diploma or associate degree, and proficiency with Microsoft 365 and university systems.

Qualifications

• Technical Diploma or Associate's Degree, or equivalent combination.
• 3–5 years of job-related experience.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams).
• Experience using USG and Georgia Tech administrative systems (Workday procurement, expense management, travel).
• Experience coordinating calendars, meetings, and providing administrative support to multiple stakeholders.
• Experience coordinating events and logistics in a professional environment.

Responsibilities

• Plan, execute and provide assistance for meeting and event logistics and scheduling
• Establish schedules, oversee arrangements and provide logistics support for targeted programs and/or projects and unit initiatives
• Evaluate, assess and report on feasibility and sustainability of potential programs, projects and initiatives
• Provide necessary support related to the identification and execution of adopted unit programs/projects and other unit initiatives
• Develop, arrange/coordinate meetings and project materials for distribution, as necessary
• Compile, organize and analyze data for use in reports for targeted programs/projects and other unit initiatives
• Monitor and update appropriate stakeholders of progress/milestones for program/project objectives
• Perform other duties as assigned

Skills

Communication skills

Customer service

Organizational skills

Time management

Teamwork

Education

Technical diploma/Associate degree

Bachelor's degree (preferred)

Tools

Microsoft 365

Workday

Job description

Location

Atlanta, Georgia

Job Details

Full/Part Time

Full-Time

Regular/Temporary

Regular

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

• 1. Students are our top priority.
• 2. We strive for excellence.
• 3. We thrive on diversity.
• 4. We celebrate collaboration.
• 5. We champion innovation.
• 6. We safeguard freedom of inquiry and expression.
• 7. We nurture the wellbeing of our community.
• 8. We act ethically.
• 9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

Georgia Tech has eleven IRIs that bring together researchers from different disciplines to address topics of strategic importance to the Institute as well as local, state, national and international communities. Reporting to the Vice President for Interdisciplinary Research (VPIR), these institutes facilitate initiatives that cross disciplinary boundaries. This includes work that tackles national and international challenges and questions related to clean energy, sustainability, public health, biotechnology, neuroscience, the bioeconomy, artificial intelligence, quantum information science, advanced manufacturing, semiconductors, and space exploration.

About SEI

The Strategic Energy Institute (SEI) is one of Georgia Tech's Interdisciplinary Research Institutes, integrating energy activities across the Institute. SEI serves as a hub for more than 1,000 campus researchers working across the entire energy value chain the largest energy research portfolio of any university in the U.S. SEI is deeply engaged in building community, developing resources, and promoting thought leadership to marshal the full resources of Georgia Tech around tackling the tough energy and environmental problems and opportunities our society faces. Whether it is developing new knowledge that will lead to more efficient energy, commercializing a technology to address a specific challenge, or designing a roadmap for policymakers and decisionmakers, we understand the systems, technologies, and context of the ever-evolving energy.

Job Summary

Coordinate and provide professional and administrative support for targeted programs and/or projects and unit initiatives. This position will interact on a regular basis with: Faculty and staff. This position typically will advise and counsel: Faculty and staff. This position will supervise: NA.

Responsibilities

• Plan, execute and provide assistance for meeting and event logistics and scheduling
• Establish schedules, oversee arrangements and provide logistics support for targeted programs and/or projects and unit initiatives
• Evaluate, assess and report on the feasibility and sustainability of potential programs, projects and initiatives
• Provide necessary support related to the identification and execution of adopted unit programs/projects and other unit initiatives
• Develop, arrange/coordinate meetings and project materials for distribution, as necessary
• Compile, organize and analyze data for use in reports for targeted programs/projects and other unit initiatives
• Monitor and update appropriate stakeholders of progress/milestones for program/project objectives
• Perform other duties as assigned

Required Qualifications

• Educational Requirements
• Technical Diploma, Associate's Degree or equivalent combination of education and experience
• Required Experience
• Three to five years job related experience

Preferred Qualifications

• Bachelor's degree from an accredited institution.
• Experience using University System of Georgia (USG) and/or Georgia Tech administrative systems, including Workday for procurement, expense management, travel, and related business processes.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience managing calendars, coordinating meetings, and providing administrative support to multiple stakeholders.
• Experience supporting projects, programs, events, or organizational initiatives, including coordinating logistics, tracking deliverables, and facilitating successful execution.
• Experience coordinating events, managing catering and logistical arrangements, and supporting operational and administrative functions within a professional or higher education environment.

Proposed Salary

Proposed Salary Range: $49,308- 58,000

Required Documents to Attach

Cover letter, resume, and a list of three references.

Knowledge, Skills, & Abilities

SKILLS

Excellent written and verbal communication, customer service and organization skills. The ability to prioritize tasks, work independently and/or within a team environment.

Contact Information

Please reach out to Christine Conwell | Principal Research Scientist at [e-mail] for more information about this role.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Job Grade: A7

Background Check

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/