Administrative Operations Coordinator (School of Interactive Computing)

Georgia Institute of Technology; Atlanta (GA); On-site; USD 33,000 - 34,000; Full time

Job summary

The Admin Operations Coordinator at Georgia Institute of Technology will coordinate administrative and building operations support services within an assigned unit, handling budget reports, procurement processing, and records management. You will interact with unit management, staff, vendors, and visitors to ensure efficient operations.

Ideal candidates bring six years of related experience, a high school diploma or equivalent, and advanced skills in office operations including Excel, budget

Qualifications

• High school diploma, GED Certificate or Vocational School Diploma.
• Six years of job related experience.
• Advanced skills in general office operations, including budget administration, procurement processing, records management, building access and maintenance, and staging operations.
• Experience with OneUSG and Workday or similar HRIS platforms.

Responsibilities

• Provide support in unit and or project budget administration; maintain budget related records and generate reports.
• Process purchasing related records and transactions; maintain inventory records.
• Coordinate building operations maintenance which typically includes building access control.
• Coordinate delivery, installation and inter-office movement of furniture and equipment.
• Coordinate new employee intake process including initiation of related documentation and data input.
• Maintain unit administrative related policies and procedures.
• This position may hire, train, and supervise student employees.
• Perform other job-related duties as assigned
• Manage hiring of research scientists, postdoctoral scholars, staff, affiliates, and other personnel.
• Coordinate faculty recruiting activities, including Academic Jobs Online (AJO), Careers applications, and document management.
• Maintain spreadsheets and data related to students, faculty, and staff.
• Manage departmental visa and immigration processes.
• Submit and approve transactions in OneUSG and Workday.

Skills

Budget administration

Procurement processing

Office software

Workday/HRIS

Education

High school diploma or GED

Tools

Excel

OneUSG

Workday

Job description

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

The College of Computing was established in 1990 as the first such College at a public university and the second in the United States. Since that time, the college has grown into a world-class leader in research and education. The graduate CS program is currently ranked 6th nationally, and the undergraduate program is ranked 5th, by U.S. News and World Report. The College consists of five Schools that provide specialized and general computing education to the entire campus. With over 16-degree programs, including its world-renowned online MS in CS, we believe the College is the largest Computing unit in the United States and, as such, one of the largest producers of computationalists at all levels and across all demographic backgrounds. The College is a part of the Georgia Institute of Technology, a unit of the University System of Georgia, and is primarily located in the heart of Atlanta, Georgia.

Job Summary

The Admin Operations Coordinator will coordinate administrative and building operations support services within an assigned unit. Areas of involvement typically include financial records and reports, budget administration, administrative policies and procedures maintenance and building support services.

This position will interact on a consistent basis with: unit management and staff, vendors/contractors and visitors.

This position typically will advise and counsel: unit management and staff.

Responsibilities

• Job Duty 1 - Provide support in unit and or project budget administration; maintain budget related records and generate reports.
• Job Duty 2 - Process purchasing related records and transactions; maintain inventory records.
• Job Duty 3 - Coordinate building operations maintenance which typically includes building access control.
• Job Duty 4 - Coordinate delivery, installation and inter-office movement of furniture and equipment.
• Job Duty 5 - Coordinate new employee intake process including initiation of related documentation and data input.
• Job Duty 6 - Maintain unit administrative related policies and procedures.
• Job Duty 7 - This position may hire, train, and supervise student employees.
• Job Duty 8 - Perform other job-related duties as assigned

Additional Responsibilities

• Manage hiring of research scientists, postdoctoral scholars, staff, affiliates, and other personnel.
• Coordinate faculty recruiting activities, including Academic Jobs Online (AJO), Careers applications, and document management.
• Maintain spreadsheets and data related to students, faculty, and staff.
• Manage departmental visa and immigration processes.
• Submit and approve transactions in OneUSG and Workday.

Required Qualifications

Educational Requirements

High school diploma, GED Certificate or Vocational School Diploma

Required Experience

Six years of job related experience

Preferred Qualifications

• Advanced skills in general office operations, including budget administration, procurement processing, records management, building access and maintenance, and staging operations.
• Proficiency with office-related computer applications, including Microsoft Excel.
• Experience with OneUSG and Workday or similar HRIS platforms.

Knowledge, Skills, & Abilities

SKILLS This position requires advanced skills in general office operations to include budget administration, procurement processing, records management, building access and maintenance and staging operations. Use of office related computer applications is required.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is not considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel.
• This position does not require security clearance.
• This position is located in Atlanta, GA
• Salary Job Grade A11
• Salary range is dependent on candidates experiences and skills that ranges from $23.71 - $24.50.

Background Check

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/