TEMP-Admin Support (Psychology)

Georgia Institute of Technology; Atlanta (GA); On-site; USD 25,000 - 28,000; Full time

Job summary

Georgia Tech in Atlanta is seeking an Administrative Assistant to provide office support for a campus unit. This role includes organizing correspondence, preparing reports, scheduling meetings, and assisting visitors.

The position also covers mail and package processing, travel arrangements, and basic office operations. A high school diploma and up to two years of related experience are required, with occasional after-hours work possible.

Qualifications

• High school diploma or equivalent.
• Ability to work outside typical business hours as needed (evenings, weekends, holidays).
• Up to two years of related experience.

Responsibilities

• Compose routine correspondence and route documents.
• Compile and organize data for reports.
• Schedule and arrange meetings and events.
• Make travel arrangements for unit staff as directed.
• Maintain office supplies and filing systems.
• Greet faculty, staff, students, and visitors; answer calls and provide information.
• Receive and distribute mail and packages.

Skills

Office admin

Communication

Interpersonal skills

Multitasking

Education

High school diploma

Tools

Basic office software

Job description

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

• Students are our top priority.
• We strive for excellence.
• We thrive on diversity.
• We celebrate collaboration.
• We champion innovation.
• We safeguard freedom of inquiry and expression.
• We nurture the wellbeing of our community.
• We act ethically.
• We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

Provide office support services within a campus unit to include organizing and preparing correspondence, reports and other documentation; scheduling meetings and events; file maintenance, and related administrative activities; and assisting customers with their service needs. Specific duties will be determined based on assignment and unit needs. This position will interact on a consistent basis with: unit management and staff, vendors and office visitorsThis position typically will advise and counsel: NA This position will supervise: NA

Responsibilities

• Job Duty 1 - Compose routine correspondence; prepare and route correspondence, reports and other documentation.
• Job Duty 2 - Compile and organize data for use in reports.
• Job Duty 3 - Schedule and make arrangements for meetings and other events.
• Job Duty 4 - Make travel arrangements for unit staff management and staff as directed.
• Job Duty 5 - Maintain office supplies inventory.
• Job Duty 6 - Maintain filing system.
• Job Duty 7 - Receive and refer phone calls; greet and direct office visitors.
• Job Duty 8 - Gather pertinent information regarding customer service needs.
• Job Duty 9 - Respond to customer questions or concerns.
• Job Duty 10 - Perform other duties as assigned

Front Desk & Customer Service

• Answer and direct incoming phone calls.
• Greet faculty, staff, students, and visitors.
• Provide general information and directions.
• Monitor the front desk and reception area.
• Assist walkin students with basic questions or direct them to the appropriate office.

Mail & Package Services

• Receive and distribute incoming mail.
• Receive, log, and notify recipients of packages
• Prepare/Coordinate outgoing mail and campus mail.

Office Operations

• Maintain copier/printer areas (paper, toner, basic troubleshooting).
• Keep office supply rooms organized and stocked.
• Monitor office supply inventory and notify supervisor when items need reordering.
• Maintain common areas in a professional appearance.

Building & Access Management

• Track and issue office keys.
• Maintain key checkout logs.
• Process building access requests.
• Submit maintenance or facilities requests for building needs.

Educational Requirements

• Required Qualifications High school diploma, GED Certificate or Vocational School Diploma
• Other Required Qualifications Ability to work outside of typical business hours as needed, potentially including but not limited to evenings, weekends, and holidays.
• Required Experience Up to two years of job related experience

Proposed Salary

proposed salary is $18-20 hour

SKILLS

Knowledge, Skills, & Abilities This job requires skills in general office administration to include document preparation and processing, records management, event planning and organization, spoken/written communications and interpersonal skills, and the ability to multi-task. Skill in basic office related computer applications is required.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is not considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel
• This position does not require security clearance.

Background Check

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest