Administrative Manager I

Georgia Institute of Technology; Atlanta (GA); On-site; USD 60,000 - 70,000; Full time

Job summary

Georgia Tech is seeking a high-level administrative services professional to support the Office of Graduate and Postdoctoral Education. This role involves coordinating calendars, meetings, budgets, procurement, and reporting, with supervision responsibilities for staff within the unit.

You will interact with unit management, staff, vendors, and visitors, advising administrative staff while ensuring efficient office operations and policy compliance.

Qualifications

• Bachelor's degree in Business Administration or related field or equivalent combination of education and experience.
• Four to five years of job related experience.

Responsibilities

• Develop and implement unit administrative processes and procedures consistent with Institute policy.
• Define and communicate administrative staff duties; monitor performance and provide feedback.
• Supervise the maintenance of unit financial records.
• Oversee unit human resources administration, time reporting, and records maintenance.
• Supervise and coordinate direct administrative support to unit management; organize records management.
• Coordinate unit purchasing activities, including preparation of purchasing documents and supplies.
• Schedule and organize meetings and other events.
• Perform other duties as assigned.

Skills

Supervisory skills

Organization

Records management

Event planning

Education

Bachelor's degree in Business Administration or related field

Job description

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

• Students are our top priority.
• We strive for excellence.
• We thrive on diversity.
• We celebrate collaboration.
• We champion innovation.
• We safeguard freedom of inquiry and expression.
• We nurture the wellbeing of our community.
• We act ethically.
• We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

The Office of Graduate and Postdoctoral Education (GPE) is a unit of the Office of the Provost with a mission that supports Georgia Tech's mission by providing services, advocacy, and development programs for graduate students and postdocs, as well as oversight and strategic initiatives to graduate education.

Job Summary

Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position usually encompasses organization of office services within area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff. This position may supervise lower level administrative staff.

Responsibilities

• Job Duty 1 - Develop and implement unit administrative processes and procedures consistent with overall Institute administrative policy
• Job Duty 2 - Define and communicate administrative staff duties; monitor performance and provide feedback
• Job Duty 3 - Supervise the maintenance of unit financial records
• Job Duty 4 - Oversee unit human resources administration to include transaction processing, time reporting and records maintenance
• Job Duty 5 - Supervise and coordinate direct administrative support to unit management. Organize and supervise unit records management function
• Job Duty 6 - Coordinate unit purchasing activities, including preparation of purchasing documents, ordering and maintaining supplies, etc.
• Job Duty 7 - Schedule and organize meetings and other events
• Job Duty 8 - Perform other duties as assigned

Educational Requirements

Educational Requirements

Required Qualifications

Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience

Required Experience

Four to five years of job related experience

Proposed Salary

Salary Range: $60,000-$70,000

Location

Atlanta, GA

Job Code

A8

Required Documents To Attach

• Cover Letter: that addresses your qualifications for this position
• Resume/CV
• All documents in a single PDF file save as your lastname_firstname

Skills

Knowledge, Skills, & Abilities

This position requires supervisory and organization skills, knowledge of general office administrative processes and practices, records management and event planning.

Contact Information

For additional information about this job opening, please contact Jaydale Poyotte at [e-mail]

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (~USG~) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

• This is not a supervisory position.
• This position does have financial responsibilities.
• This position will not be required to drive.
• This role is not considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel.
• This position does not require security clearance.

Background Check

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/