Faculty Operations & Data Coordinator

bmc; Boston (MA); On-site; USD 70,000 - 110,000; Full time

Job summary

Boston Medical Center is seeking a Faculty Support Coordinator to provide comprehensive administrative and coordination support to all faculty staff in the Department of Psychiatry at the Main Campus.

The role will manage data for faculty databases, generate reports and graphical presentations for management, and ensure compliance with contracting, evaluation, and credentialing processes. It also supports the Program Coordinator during peak periods and absences.

Qualifications

• Strong organizational and data management skills.
• Experience with faculty recruitment and credentialing processes.
• Ability to manage multiple priorities with discretion.

Responsibilities

• Provide executive-level administrative support, including calendar management and scheduling for the Executive Vice Chair and Vice Chairs.
• Coordinate faculty and provider recruitment activities, including interview scheduling and updates.
• Onboard/offboard BUMG MD/PhD providers ensuring compliance with procedures.
• Prepare and process salary and offer letters with hiring managers and leadership.
• Develop surveys for candidate evaluation to support analytics and process improvement.
• Manage overbase payment entries for moonlighting activities in BU Works with accuracy.
• Lead faculty appointments and promotions process with documentation and compliance.
• Coordinate AdAPT system processes including evaluator entry and letters of recommendation.
• Prepare and coordinate monthly faculty meetings and agendas.

Skills

Administrative coordination

Data reporting

Recruitment scheduling

Credentialing

Document management

Communication

Tools

New Innovations

BU Works

Job description

Boston Medical Center is seeking a Faculty Support Coordinator to provide comprehensive administrative and coordination support to all faculty staff in the Department of Psychiatry at the Main Campus.

The role will manage data for faculty databases, generate reports and graphical presentations for management, and ensure compliance with contracting, evaluation, and credentialing processes. It also supports the Program Coordinator during peak periods and absences.