Laboratory & Faculty Support Coordinator

SmartRecruiters, Inc.; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Generous paid time off

Tuition assistance

Commuter benefits

Job summary

Harvard University’s Faculty of Arts and Sciences seeks a Laboratory Coordinator to enable teaching and research through administrative leadership. You will act as primary contact for faculty, manage calendars, travel, and purchases, and support events and onboarding for lab members.

The role emphasizes strong organizational skills and the ability to coordinate across teams while maintaining confidentiality. Hybrid work options are available; on-campus presence is valued.

Qualifications

• Minimum of five years of administrative or customer service experience.
• Strong organizational and time management skills.
• Professional written and verbal communication abilities.
• Discretion and sound judgment in handling confidential information.
• Ability to work independently and coordinate multiple projects.
• Familiarity with higher education, research administration, or academic operations preferred.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing).
• Route faculty requests to proper functional partner; act as main point of contact.
• Provide support for teaching and research portfolios and onboarding of lab members.
• Assist with purchasing and vendor coordination and grant documentation.
• May lead a small team of Faculty Assistants when required.

Skills

Organizational skills

Time management

Communication skills

Discretion

Independent work

Stakeholder coordination

Customer-service orientation

Microsoft Word

Microsoft Excel

PowerPoint

Canvas

Concur

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Canvas

Concur

Job description

Harvard University’s Faculty of Arts and Sciences seeks a Laboratory Coordinator to enable teaching and research through administrative leadership. You will act as primary contact for faculty, manage calendars, travel, and purchases, and support events and onboarding for lab members.

The role emphasizes strong organizational skills and the ability to coordinate across teams while maintaining confidentiality. Hybrid work options are available; on-campus presence is valued.