Faculty Affairs Administrator 2

Abundance Network; California; On-site; USD 85,000 - 110,000; Full time

Job summary

Stanford University School of Medicine's Department of Psychiatry and Behavioral Sciences is seeking a Faculty Affairs Administrator 2 to oversee faculty affairs activities for Clinician Educator and Instructor faculty. This role supports career development and ensures processes align with policies.

The position provides exposure to department-level decision making and requires coordinating appointments, reappointments, promotions, and other personnel actions with a focus on efficiency and

Qualifications

• Bachelor's degree required.
• Three years of experience with administrative processes.
• Experience with university systems is advantageous.
• Excellent communication and ability to maintain confidentiality.

Responsibilities

• Provide operational support and guidance to search/review committees and recommend process improvements.
• Document and interpret policies for chairs, faculty leads, and candidates.
• Manage review, promotion, and search processes, and prepare committee reports.
• Prepare and edit documents for faculty review and recommendations.
• Serve as onboarding contact and oversee faculty visa matters and policy guidance.
• Assist in ensuring compliance with faculty policies led by the Office of Faculty Advancement.

Skills

Attention to detail

Deadline management

Confidentiality

Communication skills

Problem solving

Team collaboration

University systems knowledge

Stakeholder management

Education

Bachelor's degree

Tools

Microsoft Office

Databases

Job description

The Department of Psychiatry and Behavioral Sciences in the Stanford University School of Medicine is seeking a Faculty Affairs Administrator 2 to oversee faculty affairs activities for our Clinician Educator and Instructor faculty. With the third-largest faculty population in the School of Medicine, our department is a large and dynamic academic community whose mission is to advance mental health and well-being through innovative research, exceptional clinical care, education and training, community engagement, and leadership.This administrative position plays a key role in supporting our faculty throughout their careers at Stanford. The position provides significant exposure to department-level decision-making and the opportunity to develop broad expertise in academic faculty affairs within a complex and highly collaborative environment. The Faculty Affairs Administrator 2 serves as a trusted and knowledgeable resource for faculty, department leaders, and staff; coordinates faculty appointments, reappointments, promotions, and other personnel actions; and helps ensure that faculty affairs processes are efficient, responsive, and consistent with School of Medicine and University policies.

Provide administrative and operational support, as well as administrative guidance, for faculty employment activities, such as searches, appointments, reappointments, promotions, evaluations, recruitment, sabbaticals, leaves, retirements, and recalls. Serve as the focal point for collection of materials and implementation of status changes for academic council, faculty, professoriate, clinician educators, academic staff teaching, visiting, and consulting faculty, adjunct clinical faculty, and other teaching titles (subsequently referred to as 'faculty' for this document).

Core Duties:

• Provide operational support and guidance to search/review committees and make recommendations for process improvement.
• Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
• Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare, and edit documents and forms for faculty review including recommendations.
• Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
• Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
• Serve as primary point of contact, as needed, in onboarding and orienting new faculty to the department, school, and university. Oversee all faculty visa matters and advise on application of policy, as needed. Troubleshoot issues as they arise.
• Assist in ensuring compliance with faculty related policies as led by the Office of Faculty Advancement.

Minimum Education:

Bachelor's degree

Minimum Experience:

Three years of experience working with administrative processes, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Elevated level of attention to detail and accuracy.
• Ability to track, monitor and adhere to deadlines.
• Ability to learn university systems.
• Experience working with databases and Microsoft Office suite.
• Excellent communication skills.
• Demonstrated ability to act with tact and maintain confidentiality.
• Demonstrated problem solving and analytical skills.
• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.