Faculty Affairs Admin II: Strategic Appointments

Stanford University; California (MO); On-site; USD 74,000 - 139,000; Full time

Benefits offered by this job

18+ PTO days per year

Health benefits start when you start

Flexible work options

Tuition and training assistance $6000+

403(b) plan

Mental health and wellness programs

Commuter transportation options

Job summary

Stanford University’s Department of Psychiatry and Behavioral Sciences seeks a Faculty Affairs Administrator 2 to oversee faculty affairs activities for Clinician Educator and Instructor faculty. This role coordinates appointments, reappointments, promotions, and other personnel actions within a large, dynamic academic community.

The position provides exposure to department-level decision-making and broad expertise in academic faculty affairs across a complex, collaborative environment,

Qualifications

• Three years of experience working with administrative processes, or combination of education and relevant experience.

Responsibilities

• Provide operational support and guidance to search/review committees and make recommendations for process improvement.
• Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
• Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare, and edit documents and forms for faculty review including recommendations.
• Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
• Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
• Serve as primary point of contact, as needed, in onboarding and orienting new faculty to the department, school, and university. Oversee all faculty visa matters and advise on application of policy, as needed. Troubleshoot issues as they arise.
• Assist in ensuring compliance with faculty related policies as led by the Office of Faculty Advancement.

Skills

Attention to detail

Deadline tracking

University systems

Databases

Microsoft Office

Confidentiality

Problem solving

Communication

Safety awareness

Job description

Stanford University’s Department of Psychiatry and Behavioral Sciences seeks a Faculty Affairs Administrator 2 to oversee faculty affairs activities for Clinician Educator and Instructor faculty. This role coordinates appointments, reappointments, promotions, and other personnel actions within a large, dynamic academic community.

The position provides exposure to department-level decision-making and broad expertise in academic faculty affairs across a complex, collaborative environment,