Faculty Affairs Administrator 2

Stanford University; California (MO); On-site; USD 74,000 - 139,000; Full time

Benefits offered by this job

18+ PTO days per year

Health benefits start when you start

Flexible work options

Tuition and training assistance $6000+

403(b) plan

Mental health and wellness programs

Commuter transportation options

Job summary

Stanford University’s Department of Psychiatry and Behavioral Sciences seeks a Faculty Affairs Administrator 2 to oversee faculty affairs activities for Clinician Educator and Instructor faculty. This role coordinates appointments, reappointments, promotions, and other personnel actions within a large, dynamic academic community.

The position provides exposure to department-level decision-making and broad expertise in academic faculty affairs across a complex, collaborative environment,

Qualifications

• Three years of experience working with administrative processes, or combination of education and relevant experience.

Responsibilities

• Provide operational support and guidance to search/review committees and make recommendations for process improvement.
• Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
• Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare, and edit documents and forms for faculty review including recommendations.
• Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
• Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
• Serve as primary point of contact, as needed, in onboarding and orienting new faculty to the department, school, and university. Oversee all faculty visa matters and advise on application of policy, as needed. Troubleshoot issues as they arise.
• Assist in ensuring compliance with faculty related policies as led by the Office of Faculty Advancement.

Skills

Attention to detail

Deadline tracking

University systems

Databases

Microsoft Office

Confidentiality

Problem solving

Communication

Safety awareness

Job description

The Department of Psychiatry and Behavioral Sciences in the Stanford University School of Medicine is seeking a Faculty Affairs Administrator 2 to oversee faculty affairs activities for our Clinician Educator and Instructor faculty.With the third-largest faculty population in the School of Medicine, our department is a large and dynamic academic community whose mission is to advance mental health and well-being through innovative research, exceptional clinical care, education and training, community engagement, and leadership.This administrative position plays a key role in supporting our faculty throughout their careers at Stanford. The position provides significant exposure to department-level decision-making and the opportunity to develop broad expertise in academic faculty affairs within a complex and highly collaborative environment. The Faculty Affairs Administrator 2 serves as a trusted and knowledgeable resource for faculty, department leaders, and staff; coordinates faculty appointments, reappointments, promotions, and other personnel actions; and helps ensure that faculty affairs processes are efficient, responsive, and consistent with School of Medicine and University policies.

Responsibilities

Core Duties:

• Provide operational support and guidance to search/review committees and make recommendations for process improvement.
• Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
• Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare, and edit documents and forms for faculty review including recommendations.
• Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
• Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
• Serve as primary point of contact, as needed, in onboarding and orienting new faculty to the department, school, and university. Oversee all faculty visa matters and advise on application of policy, as needed. Troubleshoot issues as they arise.
• Assist in ensuring compliance with faculty related policies as led by the Office of Faculty Advancement.

Three years of experience working with administrative processes, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Elevated level of attention to detail and accuracy.
• Ability to track, monitor and adhere to deadlines.
• Ability to learn university systems.
• Experience working with databases and Microsoft Office suite.
• Demonstrated ability to act with tact and maintain confidentiality.
• Demonstrated problem solving and analytical skills.
• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
• Pay Range $74,233-$138,568
• Pay Frequency Annually
• Fixed Term N
• Stanford Schools and Units School of Medicine
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Administration
• Posting Date 09/30/2026, 08:47 PM
• Grade G
• Job Identification 201245

Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relationshipships.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more