Faculty Affairs Administrator 3

Stanford Reglab; United States; On-site; USD 85,000 - 110,000; Full time

Job summary

Stanford University’s Otolaryngology – Head & Neck Surgery Department seeks a Faculty Affairs Administrator 3 to guide all faculty affairs activities, including searches, appointments, promotions, evaluations, and recalls, and to serve as the liaison with Provost’s Office, General Counsel, and Office of Technology Licensing.

The role emphasizes process improvement, compliance with university policies, and mentoring staff, with extended hours and desk-based duties.

Qualifications

• Bachelor's degree required.
• Five years of experience with administrative processes.
• Excellent communication skills and attention to detail.
• Ability to manage complex administrative processes and staff supervision.
• Independent judgment and strong problem-solving abilities.
• Able to work well with Stanford colleagues and external organizations.

Responsibilities

• Provide administrative and operational support for faculty employment activities including searches, appointments, reappointments, promotions, evaluations, recruitment, sabbaticals, leaves, retirements, and recalls.
• Coordinate and guide faculty actions; act as liaison with Provost's Office, General Counsel, Office of Technology Licensing, Dean of Research Office, and other schools.
• Interpret policies, ensure compliance, and develop best practices for faculty affairs activities.
• Review appointment and promotion materials, advise leadership, and manage joint appointments.
• Provide reporting and analysis for faculty activities to support strategic planning.
• Draft sections of appointment materials and onboarding documentation; supervise staff as needed.

Job description

The Otolaryngology – Head & Neck Surgery Department at Stanford University is seeking a Faculty Affairs Administrator 3 to manage faculty affairs functions within the department. The individual will provide expert guidance on all aspects of faculty affairs activities.

Additional Duties Include*:

• Establish and manage processes and relevant communications for completion of faculty actions.
• Act as liaison for other university departments including, but not limited to, the Provost's Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.

* - Other duties may also be assigned.

PHYSICAL REQUIREMENTS*:

• Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
• Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
• Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Extended hours.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Provide administrative and operational support, as well as administrative guidance, for faculty employment activities, such as searches, appointments, reappointments, promotions, evaluations, recruitment, sabbaticals, leaves, retirements, and recalls. Serve as the focal point for collection of materials and implementation of status changes for academic council, faculty, professoriate, clinician educators, academic staff teaching, visiting, and consulting faculty, adjunct clinical faculty, and other teaching titles (subsequently referred to as 'faculty' for this document).

Core Duties

• Provide operational support to search/review committees and to mentoring and/or annual counseling of faculty and make recommendations for process improvement.
• Ensure quality of faculty employment activities by Interpreting university and school policy, and guiding process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.
• Serve on school or Provost’s Office committees to provide input on faculty affairs issues. Establish and manage processes and relevant communications for completion of faculty actions.
• Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed. Assist in ensuring compliance with faculty related policies as led by the Office of Faculty Advancement.
• Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate. Manage the administration of joint appointments.
• Provide reporting and analysis for various faculty activities and programs to support strategic planning.
• Function as liaison for other university departments including, but not limited to, the Provost’s Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.
• May perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in onboarding and orienting new faculty to the department, school, and university; and/or supervise staff.
  

Minimum Education

Bachelor's degree

Minimum Experience

Five years of experience working with administrative processes, or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Elevated level of attention to detail and accuracy.
• Demonstrated experience in managing complex administrative processes.
• Demonstrated experience training, supervising, and evaluating staff if supervising.
• Excellent communication skills.
• Demonstrated problem solving and analytical skills.
• High level of independent judgment and sensitivity.
• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.