Faculty Administrative & Events Coordinator

University of California, San Francisco; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Faculty Assistant at University of California, San Francisco supports multiple faculty in the Department of Biochemistry & Biophysics with general administrative tasks. The role also supports the central administrative office of the department with special projects and event planning activities.

Typical tasks include reimbursement processing, BearBuy procurement, pre-award documents, communications to lab personnel, calendar management, scheduling, and facilities requests.

Qualifications

• Solid organizational skills and ability to multi-task with demanding timeframes.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
• Ability to use discretion and maintain confidentiality.
• Ability to use sound judgement in responding to issues and concerns.
• Bachelor’s degree in related area.

Responsibilities

• Coordinate and assist with reimbursement processing.
• Procurement activities in BearBuy.
• Assist with pre-award documents.
• Communicate with lab personnel.
• Manage calendar and scheduling functions.
• Coordinate facilities requests.

Skills

Organizational skills

Communication skills

Discretion confidentiality

Sound judgement

Education

Bachelor's degree

Job description

The Faculty Assistant at University of California, San Francisco supports multiple faculty in the Department of Biochemistry & Biophysics with general administrative tasks. The role also supports the central administrative office of the department with special projects and event planning activities.

Typical tasks include reimbursement processing, BearBuy procurement, pre-award documents, communications to lab personnel, calendar management, scheduling, and facilities requests.