Senior Executive Assistant to Department Chairs

University of California, San Francisco; San Francisco (CA); On-site; USD 95,000 - 120,000; Full time

Job summary

The University of California, San Francisco's Anatomy Department seeks an Executive Assistant 3 to provide high-level administrative support to department Chairs, CAO, and related labs and units. The role covers scheduling, correspondence, meeting coordination, and confidential handling of sensitive information.

You will support national and international programs, events, committees, and editorial boards, and assist with recruiting, onboarding, and ongoing operations across the Anatomy,

Qualifications

• Bachelor's degree or equivalent experience is required.
• At least 3 years of executive support or administrative operations experience.
• Familiarity with organization-specific processes and software.
• Strong communication and problem-solving skills.

Responsibilities

• Provide high-level executive administrative support to Chairs, CAO, and associated labs and units.
• Coordinate complex calendars, meetings, travel, and correspondence with discretion.
• Support national and international programs, events, committees, and editorial boards across departments.
• Assist with recruitment, onboarding, and ongoing operations.

Skills

Executive support

Administrative operations

Communication skills

Discretion and confidentiality

Multi-tasking

Problem solving

Political acumen

Education

Bachelor's degree in related area or equivalent experience

Tools

Microsoft Excel

Outlook

Word

Adobe Acrobat

Job description

The University of California, San Francisco's Anatomy Department seeks an Executive Assistant 3 to provide high-level administrative support to department Chairs, CAO, and related labs and units. The role covers scheduling, correspondence, meeting coordination, and confidential handling of sensitive information.

You will support national and international programs, events, committees, and editorial boards, and assist with recruiting, onboarding, and ongoing operations across the Anatomy,