Senior Administrative Specialist, Academic Affairs & Ops

University of California - San Francisco; Fresno (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

University of California, San Francisco's Fresno Department of Emergency Medicine seeks an Administrative Assistant to provide high-level support for faculty, fellows, and residents. Under the Administrative Manager, you will handle a range of office tasks and ensure smooth operations.

Responsibilities include academic affairs coordination, processing reimbursements, preparing payroll for providers, event planning, and communications.

Qualifications

• High school graduation and four years of related administrative experience.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff.
• Solid organizational skills, attention to detail, and ability to multi-task with demanding timeframes.
• Working knowledge of Microsoft Office suite and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Knowledge of financial analysis and reporting techniques.
• Demonstrated excellent attendance and reliability.
• Customer service experience with the ability to provide timely and attentive service to learners, faculty, colleagues and other stakeholders.
• Valid driver's license if driving.

Responsibilities

• Provide administrative support for the Department of Emergency Medicine and its faculty, fellows, and residents.
• Coordinate academic affairs including recruitment, onboarding, orientation, and academic dossiers.
• Process reimbursement requests and prepare payroll for providers.
• Compile data for faculty annual evaluations and support event/meeting coordination.
• Maintain communications, newsletters, and website coordination.
• Distribute mail and perform general office duties as needed.
• Coordinate rooms, catering, AV, and travel for department events.

Skills

Communication

Interpersonal skills

Organization

Multi-tasking

Discretion

Professional demeanor

Customer service

Education

High school graduation + 4 years admin experience

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

University of California, San Francisco's Fresno Department of Emergency Medicine seeks an Administrative Assistant to provide high-level support for faculty, fellows, and residents. Under the Administrative Manager, you will handle a range of office tasks and ensure smooth operations.

Responsibilities include academic affairs coordination, processing reimbursements, preparing payroll for providers, event planning, and communications.