Senior Administrative Assistant – Academic Affairs EM

University of California, San Francisco; Fresno (CA); On-site; USD 40,000 - 54,000; Full time

Job summary

UCSF Fresno Department of Emergency Medicine seeks an Administrative Assistant to provide high-level administrative support for faculty, fellows, and residents. Under supervision, you will handle administrative services and operations, coordinating academic affairs, reimbursements, payroll prep, and data for evaluations.

You will also assist with events, newsletters, and website tasks, managing mail distribution and general office duties while maintaining discretion and confidentiality.

Qualifications

• High school graduation and four years of related administrative experience, or an equivalent combination of education and experience.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills, attention to detail, and ability to multi-task with demanding timeframes.
• Working knowledge of Microsoft Office suite and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Knowledge of financial analysis and reporting techniques.
• Demonstrated excellent attendance and reliability.
• Customer service experience with the ability to provide timely and attentive service to learners, faculty, colleagues and other stakeholders.
• Valid driver’s license if driving

Responsibilities

• Provide high-level administrative support for the faculty, fellows, and residents in the department.
• Support administrative services and operational tasks for the Department of Emergency Medicine under supervision.
• Coordinate academic affairs, reimbursements, payroll prep for providers, and faculty evaluations.
• Assist with event and meeting coordination, newsletters, and website coordination.
• Distribute mail and handle general office administrative tasks.

Skills

Communication

Organization

Time management

Discretion & confidentiality

Customer service

Interpersonal skills

Professional communication

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

UCSF Fresno Department of Emergency Medicine seeks an Administrative Assistant to provide high-level administrative support for faculty, fellows, and residents. Under supervision, you will handle administrative services and operations, coordinating academic affairs, reimbursements, payroll prep, and data for evaluations.

You will also assist with events, newsletters, and website tasks, managing mail distribution and general office duties while maintaining discretion and confidentiality.