Biochemistry Dept Admin & Grants Coordinator

University of California - San Francisco; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

University of California - San Francisco is seeking a Faculty Assistant to support multiple faculty in Biochemistry & Biophysics and the department's central office. The role covers general administrative tasks and special projects, including event planning and communications to lab personnel.

Responsibilities include calendar management, reimbursement processing via MyExpense, BearBuy purchasing, pre-award documents, and coordination of NIH grant progress reports (T32, P01, U01, R01).

Qualifications

• BA/BS in health or biological, or biomedicine related discipline.
• Experience creating/modifying Biological Use Authorizations for study of pathogens.
• Experience creating/modifying Radiological Use Authorizations for radioisotope use.
• Experience interfacing with EH&S and inspections.
• Experience with CHR applications, renewals, modifications.
• Experience managing NIH Biosketches and submissions for T32, P01, U01, and R01 grants.

Responsibilities

• Coordinate calendar and scheduling for multiple faculty and labs.
• Process reimbursements via MyExpense with minimal supervision.
• Procure lab supplies and manage BearBuy purchases; liaise with vendors.
• Coordinate new hire and reappointment documents with HR liaison and CAO.
• Assist with NIH grant progress reports, renewals, and submissions.
• Plan events such as symposia, student schedules, catering, and facilities.
• Manage lab safety documents (BUAs, RUAs, LHAT, CHR/iRIS).
• Track lab consumables, chemicals, biologicals, service agreements and repairs.
• Coordinate freezer defrosts, cleanouts and sample disposal.
• Onboard postdocs, clinical fellows, interns, and volunteers.

Skills

Calendar management

Reimbursement processing

Procurement

Calendar coordination

Event planning

Communication

Discretion/confidentiality

Vendor liaison

Education

BA/BS in health or biological discipline

Tools

BearBuy

MyExpense

HRIS/iRIS

NIH Biosketch management

Job description

University of California - San Francisco is seeking a Faculty Assistant to support multiple faculty in Biochemistry & Biophysics and the department's central office. The role covers general administrative tasks and special projects, including event planning and communications to lab personnel.

Responsibilities include calendar management, reimbursement processing via MyExpense, BearBuy purchasing, pre-award documents, and coordination of NIH grant progress reports (T32, P01, U01, R01).