Faculty Admin Coordinator: Anesthesia & Critical Care

CO1000 H. Lee Moffitt Cancer Center and Research Institute Hospital, Inc.; United States; On-site; USD 29,000 - 43,000; Full time

Job summary

Moffitt Cancer Center in Florida is seeking an experienced Administrative Assistant who will manage schedules, arrange appointments and itineraries, coordinate meetings, travel and conference calls, and prepare routine and non-routine documents.

The ideal candidate has at least three years of office support experience, proficiency in Microsoft Office, strong written and verbal communication, and the ability to handle confidential information with discretion.

Qualifications

• High School Diploma or GED.
• Associate's Degree preferred.
• Minimum of three years administrative support experience.
• Healthcare/academic setting experience preferred.

Responsibilities

• Manages schedules, arranges appointments and itineraries, coordinates meetings, travel and conference calls.
• Prepares non-routine documents, reports and spreadsheets and may collect, compile and analyze moderately complex to complex data.
• Facilitates department meetings and the production of quality meeting minutes.
• Develops advanced presentation materials.
• Interprets and explains organization policies and procedures, escalating items to Supervisor or Department Administrator as appropriate.
• May provide oversight of expenses by producing invoices and submitting expense reports within a timely manner.
• Process and submit purchase orders for Faculty when necessary.
• Process contracts through contract management system and follow-up to ensure items are processed timely.
• May assist in training or answering questions for Faculty Administrative Assistant or other Faculty Administrative Coordinators.
• May manage the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies.
• Coordinates pager and attending coverage requests/modifications and may ensures proper cancellation of clinics.

Skills

Microsoft Office

Verbal communication

Written communication

Attention to detail

Critical thinking

Multitasking

Calendar management

Education

High School Diploma/GED

Associate's Degree

Tools

Microsoft Outlook

Contract management system

Job description

Moffitt Cancer Center in Florida is seeking an experienced Administrative Assistant who will manage schedules, arrange appointments and itineraries, coordinate meetings, travel and conference calls, and prepare routine and non-routine documents.

The ideal candidate has at least three years of office support experience, proficiency in Microsoft Office, strong written and verbal communication, and the ability to handle confidential information with discretion.