Faculty Operations & Scheduling Specialist

CO1000 H. Lee Moffitt Cancer Center and Research Institute Hospital, Inc.; Wesley Chapel (FL); On-site; USD 30,000 - 46,000; Full time

Job summary

Moffitt Cancer Center in Wesley Chapel, FL, is seeking a Faculty Administrative Coordinator to support the Medical Director, department head, and other faculty with complex administrative tasks. The role involves calendar management, meeting coordination, travel arrangements, and preparation of documents and reports.

The position requires strong Microsoft Office skills, attention to detail, and the ability to handle confidential information.

Qualifications

• Intermediate proficiency in Microsoft Office
• Demonstrates strong written and communication skills
• Highly motivated and attentive to detail
• Demonstrates attention to detail in producing accurate and high-quality deliverables
• Self-motivated with ability to prioritize multiple tasks and multitask under tight deadline with little oversight
• Experienced in managing multiple outlook calendars, scheduling complex travel arrangements and meetings
• Ability to interpret and explain policies and procedures
• Able to handle confidential information
• Critical thinking, acting proactively, and independent work are essential

Responsibilities

• Manages schedules, arranges meetings and itineraries, coordinates travel and conference calls.
• Prepares non-routine documents, reports and spreadsheets and may collect, compile and analyze moderately complex to complex data.
• Facilitates department meetings and the production of quality meeting minutes.
• Develops advanced presentation materials.
• Interprets and explains organization policies and procedures, escalating items to Supervisor or Department Administrator as appropriate.
• May provide oversight of expenses by producing invoices and submitting expense reports within a timely manner.

Skills

Microsoft Office proficiency

Strong written and verbal comunicação

Detail-oriented

Education

High School Diploma/GED

Associate's Degree

Tools

Microsoft Office

Job description

Moffitt Cancer Center in Wesley Chapel, FL, is seeking a Faculty Administrative Coordinator to support the Medical Director, department head, and other faculty with complex administrative tasks. The role involves calendar management, meeting coordination, travel arrangements, and preparation of documents and reports.

The position requires strong Microsoft Office skills, attention to detail, and the ability to handle confidential information.